Board meetings, strategic plans, and buyer signals from Tracey Coleman’s organization
Nov 14, 2025·BoardMeeting
Board
Technology Coordinating Committee Meeting
The committee discussed the status of a Gmail breach, concluding that the district was not impacted. Updates were provided regarding new accreditation form questions and strategies for documenting evidence, the evaluation and potential standardization of Gemini AI tools across colleges, and the status of academic software acquisitions. Additional items included reports on SSB9 priority registration, progress on the CVC/OEI implementation, updates on the compressed calendar and help desk software evaluations, and news from college-specific technology committees. The meeting also included a discussion on commercial security certificates and the potential acquisition of a password manager.
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The committee voted to elect a new tri-chair and approved a charter modification to ensure representation for College Technology Staff. Members finalized a change to the upcoming February meeting schedule. Extensive discussions covered the ongoing transition of finance modules to MyPortal, including the upcoming launch of Self Service Banner 9. The meeting also addressed Guided Pathways initiatives, such as program mapping and cross-institutional collaboration with CSU East Bay. Additional updates were provided regarding CRM Advise communication campaigns, upcoming accessibility taskforce meetings, mandatory cyber security training, and compliance strategies for new federal regulations concerning course material cost transparency.
Feb 6, 2026·BoardMeeting
Board
Technology Coordinating Committee Meeting
The committee discussed the introduction of a new Apps Services Coordinator and reviewed the Accessibility Capability Deadline for April 2026, including the development of an AI-based accessibility assistant tool. A recap of the Winter Intersession was provided, noting its overall success. Other key topics included progress on the ITS Strategic Plan, updates on academic software acquisition processes, monthly updates on SSB9/MyPortal, the CVC/OEI launch, and news regarding HelpDesk software changes and District ITS staffing. Additionally, the committee received updates from Chabot and Las Positas College technology committees, including the rollout of dualenroll.com, and discussed potential alignment with a compressed calendar.
May 10, 2024·BoardMeeting
Board
Technology Coordinating Committee Meeting Minutes
The committee meeting covered updates on the MyPortal project, including the implementation of customized 'cards' for various user roles and the goal of creating a comprehensive customized portal. Discussions included the status of the Accessibility Group, Guided Pathways updates for Chabot College and Las Positas College, and status reports on CRM Recruit, Advise, and Degree Works merger plans. The meeting also addressed District ITS technology planning, progress on college technology committee initiatives, and a discussion regarding the detection and mitigation of fraudulent student enrollment using bot patterns.
Extracted from official board minutes, strategic plans, and video transcripts.
