Todd Beam

The meeting commenced with the approval of the previous minutes. Key discussions focused on claims review, totaling $15,441, which included monthly fees and final payment for a housing study by Zimmerman Bolt. A detailed financial update, presented monthly, was provided covering project budgets and expenditures through January. Real estate updates covered progress on the Marsberries property and anticipation of receiving a brown field letter for the Kener property, allowing its use as a parking lot. Discussions also involved assigning responsibility for overseeing acquired properties such as Wilson and Bowling. Furthermore, there was a significant discussion regarding the proposed development of a four-season facility at the industrial park, including the potential incorporation of high-cost golf simulators, which could generate substantial fee revenue, possibly totaling around $30,000 annually without alcohol sales. An addendum clarifying the procedure for approving golf course claims was also noted. Finally, the annual report was reviewed, highlighting funded activities and demographic data.

The joint meeting addressed end-of-year business. Key discussions included the approval of the 2026 Board of Works meeting dates and the payment of Estimate Number Two for the CCMG project, totaling approximately $640,000, with project completion expected in the spring. A recap of 2025 park programs and events was presented, highlighting a 41% increase in programs offered and over 400 participants in free programs funded by a grant ending in June 2026. The council approved Additional Appropriation Resolution 724-2025 for utility expenses, citing increased chemical costs. Other business involved approving the donation of a generator from the former firehouse to the Vernon Fire Department, noting that the recipient would cover moving costs, and discussing the future demolition of the old police station building to create parking, pending final confirmation and bid preparation. Financial matters included approving payroll and several claims dockets, notably fund transfers from utility to improvement funds.

Key discussions during the meeting centered on project prioritization for the current year, considering reduced funding compared to the previous year. Topics included the status of ordered dugout benches, which were confirmed to be in transit, and the need to prioritize capital projects, noting that security cameras represented a significant portion of the improvement budget. The board also addressed organizational structure within the maintenance department, including the start date of a new lead and personnel adjustments, such as elevating a staff member's responsibilities and adjusting hours for other employees. Further agenda items involved the adoption of a formal volunteer background check and conduct policy, the status of youth golf club procurement (exploring donation and modification of existing clubs as cost-saving measures), and updates on upcoming events like the Easter Egg Hunt. Old business included follow-up on vendor menus, and a discussion on improving the process for reviewing claims and budget updates prior to meetings.

The meeting addressed the approval of claims totaling $387,074.03. A significant discussion focused on the North Vernon Airport, including providing an update on a recently completed fuel farm project and securing reimbursement of approximately $239,000 from the Excess Liability Trust Fund for that project. The primary agenda item concerned the replacement of the airport's aging Automated Weather Observing System (AWOS), necessitating a short-term note of up to $236,000 (not to exceed $250,000 appropriation) to cover costs until federal grant funds are received around September/October. The board ultimately approved this arrangement with a vote of three to one. Subsequent discussion involved the potential purchase and appraisal of an unowned aircraft hanger at the airport. Another major topic involved the Northern City Parks, specifically the replacement of the 2 to 5-year-old playground structure due to safety and relocation concerns, with a request for the board to match $137,500 secured from grants to cover half of the estimated $275,000 project cost, which was approved despite some concerns about long-term budgeting clarity. Finally, the council discussed the third phase of a disc golf course enhancement project, requesting authorization to award a contract for fairway creation and clearing during the winter months.

The meeting included a presentation and check presentation from the Jennings County Community Foundation for $137,500 to support new playground equipment for the North Parks and Recreation Department. The council also approved a $25,000 line of credit from the city improvement fund to support expanded 2026 Parks and Recreation programs and events, noting that funding for free programs supported by a Purdue Extension grant will cease after June 2026. The council approved the waiver of a stage rental fee for the Jennings County Historical Society. Department head updates covered golf course progress, clubhouse renovations, and upcoming bidding for patio area construction. Additionally, updates were provided on property acquisitions next to the park and the demolition of a house at 126 South Jackson. Finally, the council approved claims totaling $812,187.26, which included a $75,000 health insurance payment and debt transfers.