Sarah Elms

The meeting began with a waiver of the review of the minutes from the January 9th meeting. The board then moved into executive session to discuss personnel matters. Following the executive session, a recommendation for an Office Manager was accepted.

The Data Processing Board reviewed and approved the minutes from previous meetings. Key discussion points included an ERP update, reporting that AMP phase 1 was 87% complete and on track for a January 6th go-live. Several requests from the Board of Elections were approved, including a SIEM solution, firewall and professional services, password policy change, and two-factor authentication. A significant portion of the meeting focused on a request for proposal (RFP) for primary data center co-location, with extensive discussion regarding costs, timelines, and the need for a consultant to assist in drafting the RFP. Concerns were raised about meeting state mandates and the impact on the 2020 election. The board also approved funding for LCIS, subject to a bidding process, and discussed IBEW contract negotiations, ultimately deciding to continue policy and procedure discussions and return to executive session for wage negotiations at a later date. Finally, a phishing training update was provided.

The meeting addressed several key issues. An Oracle Cloud Project delay was reported, pushing the go-live date to March 20, 2022. The board discussed and ultimately deferred a vote on proposed policies and procedures due to concerns raised by some agencies, requiring additional review time. A Domestic Relations Court firewall approval was noted, though it was clarified that prior approval had already been granted. The State of Ohio IT audit was mentioned as a factor influencing the urgency of policy and procedure adoption.

The Data Processing Board reviewed the ERP project report, noting that Phase 1 was 79% complete. A request to purchase items to upgrade the LCIS data center was discussed, focusing on completing infrastructure virtualization and ensuring redundancy. The board approved the plan for these upgrades, with funding to be addressed separately after obtaining a prosecutor's opinion on sole-source procurement. A presentation on the 1301 Monroe Street Data Center upgrade cost review was given, outlining challenges and potential solutions, including air conditioning, walls, and fire suppression improvements. The board also heard a presentation from Buckeye Telesystems regarding their data center facilities as an alternative to upgrading the 1301 Monroe Street location. Discussions included cost comparisons, security concerns, and the need for a competitive bidding process. The board ultimately decided to gather more information and make decisions at future meetings.

The meeting focused on addressing the need for CIP funds to upgrade network/cyber security and the state of the 1301 Monroe data center, including power and air conditioning outages. Discussion centered on disaster recovery, security needs, and the IP telephone system. A proposal for LCIS network upgrades, including cloud security upgrades and firewalls, was reviewed. The proposal recommended moving LCIS network equipment from the 1301 Monroe St. facility to a third-party Buckeye Broadband co-location facility due to concerns about the 1301 Monroe facility's condition and construction risks. The board also discussed the costs associated with upgrading the 1301 Monroe facility versus moving to Buckeye. Several requests for funding were approved, including LCIS: Network and Security Upgrade CIP Request, LCIS: Virtual Server and SAN Storage Replacement and Upgrade CIP Request, BOE: Windows 10 Enterprise Licenses, and Common Pleas Court General Division: PassPoint Substance Abuse Screening.