Mitch Hilden

The agenda for this regular meeting included standard items such as an invocation, pledge of allegiance, roll call, treasurer's report, communications (including announcing the "Best Decorated" homes), and warrant approval. Administrative reports were scheduled from the President, Attorney, Village Administrator, Finance and Human Resources Director (including the Quarterly Investment Report for July-September 2025), Community Development and Building Coordinator, Public Works Director, Village Engineer, and Public Safety Supervisor. Committee reports were also listed. New business involved proposed ordinances related to variances for mobile homes and a zoning map amendment for a property on N. Second St. The consent agenda included a first reading of an ordinance regarding a side setback variance for an attached garage at 8314 Waterview Rd.

The regular meeting of the board of trustees included a moment of silence following an invitation and the pledge of allegiance. Key discussions involved accepting the treasurer's report, which reflected total funds of $53,522,622.27 as of December 10, 2025. Communications included an announcement of the best decorated houses contest winners for the holiday season and a report on the success of the annual toy drive benefitting over 200 children. The warrant totaling $1,085,1965.83 was approved. Administrative reports covered a quarterly investment review showing increased interest earnings compared to the previous quarter, and updates on the marketing program, including the presentation of two new commercials promoting tourism and retail. The public works director reported the salt shed construction reached the halfway point. The Public Improvement Safety Committee recommended moving forward a resolution regarding a driveway variance to the next meeting. The board approved one item on the consent agenda concerning an ordinance for a sideyard setback variance. Two new business items were postponed until the January 5, 2026 meeting to allow applicants and staff time for site plan revisions.

The meeting included the swearing-in and introduction of the new director of the North Suburban Library District, Mr. John Mark Bolthouse, who detailed the library's community outreach programs and its extensive 24/7 locker system. The board recognized the Harlem High School girls flag football team for winning the regional championship and reaching the sectional finals. A donation was presented to Helping Hands Food Pantry for their annual toy drive. The board approved the Treasurer's report and a warrant totaling $459,853.14. Discussions under New Business included postponing the first reading of Ordinances 39-25 and 40-25 to the December meeting. The Consent Agenda was approved, which included the first reading of an ordinance for a variance for a billboard sign, an ordinance for a special use permit for warehousing, and a resolution approving an intergovernmental agreement for code enforcement services with the Winnebago County Health Department. The Mayor also provided updates regarding upcoming holiday events, including a parade and tree lighting, and the annual toy drive.

The agenda for this meeting included the Treasurer's Report, Communications, and Warrant review. Administrative reports were scheduled from the President, Attorney, Village Administrator, and various departmental directors. Committee and Trustee reports were also scheduled. The Consent Agenda involved resolutions for the acceptance of public improvements for Wyndridge Plat 10, amendments to the Personnel Policy Manual, approval of a driveway variance, authorization to bid the Stone's Landing Expansion Project, and the final reading of an ordinance regarding a side setback variance. New Business included the first readings of two ordinances concerning variances from Mobile Home District Requirements and a Zoning Map Amendment for a property at 9305 N. Second St.

The meeting included communications from the clerk regarding the Light Up the Parks parade and awards for best decorated home and floats. The treasurer's report was accepted, and a warrant for expenditures was approved. The mayor thanked participants in the Light Up the Parks event and reminded everyone of the annual toy drive. Reports were given by various officials, including finance and HR, the village engineer, and the public safety supervisor. The board discussed a reduction in speed limits on 251 and a planning and economic development committee ordinance. The consent agenda was approved, and items under new business were postponed. The meeting moved into a closed session to discuss the purchase or lease of real estate property.