Mike Hadley

The committee reviewed and amended the minutes from the previous meeting, specifically correcting the criteria for existing concrete driveway approaches. Key discussions centered on the 60% plans for the Highland Drive Pathway Project, including tree impacts, potential stormwater management requirements due to MMSD classifying the project as a "sidewalk," utility pole conflicts requiring coordination with We Energies and AT&T, and pursuing a property easement to save spruce trees. The committee supported using a full road closure for traffic control during the anticipated construction period. The committee also recommended awarding the Underwood Creek Daylighting contract to CW Purpero, noting the significant cost savings from the rebid and the need to secure TIF funding before the expenditure window closes. Updates were provided on the deteriorating condition of the Village Hall Bridge, which now requires annual inspections, and the Gebhardt Bridge, which is applying for a grant. Furthermore, the committee reviewed 2025 paving totals, the 2026-2030 Capital Improvement Plan, and remanded proposed revisions to Chapter 325 Water Control back to the Legislative Committee following Public Works review regarding DNR MS4 audit findings. The committee also received updates on ongoing snow removal operations and pothole repairs.

The board meeting involved approving agenda changes and confirming future meeting dates. Key discussions included accepting gifts totaling $288.00 from the Elm Grove Women's Club and memorial donations. The Director's Report noted the hiring of a new Youth Services Librarian, Olivia Raasch, starting February 25, 2026. New business centered on a lengthy discussion regarding the Waukesha County Library Services Plan update, during which the board voted not to endorse the proposed standards. The board also voted to approve the Library Annual Report for 2025 certification. The Friends of the Elm Grove Library (FOEGL) reported 150 active members and noted their upcoming annual Book Sale. The Treasurer's Report detailed and received approval for expenditures from the Operating Budget (O.B.) and the FOEGL gift fund accounts for February 2026.

The Public Works Utilities Committee meeting agenda covered several operational and planning items. Key discussions included the review and action on the 90% plans for the Highland Dr Pathway Project 2026, and consideration of a modification request from a resident concerning driveway access and safety related to those pathway plans. The committee was scheduled to review and possibly act on an Intergovernmental Cooperative Agreement with MMSD for tree planting. Further agenda items involved reviewing and taking possible action on ordinance revisions related to Chapter 325 Water Control. An update on Public Works Projects, including the Cloverhill Rd - Brookfield Portion, was also listed for discussion.

The meeting included a Recreation Manager Update detailing the postponement of culling activities to 2027 per the DNR Wildlife Abatement Grant compliance. Updates were also provided on the WPRA conference, summer staffing, recreation guide, and a coat hook facility improvement. The committee reviewed formal proposals from a community member for 4th of July events, noting budget and staffing constraints guide the final decision. The committee approved donation items for the Junior Guild Auction. Other business involved revisiting the CORP, which remains a priority for Village staff, and discussing the Knowles Nelson Grant, noting it is a Board of Trustees decision. The committee also addressed the decision to not erect the ice-skating rink this year due to liner damage and high staff resource allocation versus community interest.

The agenda for the Finance Committee meeting included reviewing and potentially implementing new publication and background check fees for Liquor and Tobacco Licensing. Key discussion points covered project updates and financial reports, specifically reviewing the January 2026 Monthly Financial Report for the General Fund, EMS Fund, and TIF #2 Fund, including a request for a supplemental cost breakdown for TIF #2 expenditures related to the Daylighting of Underwood Creek project. Other topics included reviewing 2025 and 2026 project summaries, particularly noting vendor delays affecting the pickup of retrofitted fire department equipment, and reviewing the EMS accounts receivable roll rate analysis with concern over receivables over 120 days past due. Vouchers were reviewed, covering topics such as procedures for handling annual payments to the Moulas Group and follow-ups required on several payments including an inquiry about reimbursed street light damages and toner expenses. Finally, an update was provided on the Butler Fire Engine purchase.