Meagan Smith

The board discussed a hiring freeze for three vacant positions, opting to maintain the freeze for now and reassess during the next budget cycle, with a focus on prioritizing operational efficiencies and economic development. Additionally, the board received a presentation regarding the Highland Hills Cemetery, which covered ongoing and future goals such as annexing the cemetery into town limits, updating mapping and signage, and the implementation of new cemetery management software.

The commission reviewed two concurrent applications regarding the subdivision of tract D in the Sage Meadows neighborhood. The objective of the subdivision is to officially divide the land into two distinct parcels to delineate ownership and maintenance responsibilities between the town and the homeowners association for infrastructure, including water rights, irrigation systems, and storm water management. The commission evaluated the preliminary and final plats concurrently, finding them consistent with applicable land use codes and zoning standards, and agreed to forward a recommendation to the board of trustees.

The Board of Trustees held a special meeting to discuss several key items, including a COVID-19 update regarding town operations, the extension of the emergency declaration, and a 2020 revenue overview and budget considerations. The board also reviewed the results of a community workshop related to the Town Hall Master Plan, which covered infrastructure growth, town office consolidation, and municipal complex planning.

The meeting covered several key discussion topics including the recruitment process for a new Finance Director and the potential separation of the Finance Director and Treasurer roles. Representatives from Woodard & Curran presented a water rate study, outlining methodology and funding opportunities. The Board discussed a proposed co-location initiative with the Chamber of Commerce at the Harrison house. Department heads provided updates on various components of the 2020 Master Plan, including space needs, pavement studies, water distribution, stormwater management, parks, and zoning. Additionally, the organizational chart was reviewed, specifically regarding the addition of an assistant to the town administrator for grants and purchasing.

The Board received a presentation from the Colorado Municipal League regarding local government roles during the current health crisis. Staff provided updates on COVID-19 statistics, town facility operations, and local support initiatives. The Board discussed and tabled an annexation agreement for the Poudre School District pending further comments. Appointments were approved for the Community Advisory Committee and the Planning Advisory Board. Additionally, the Board authorized public purpose signage to honor graduating students, approved an agreement for the purchase of water shares, and initiated planning discussions for the upcoming Fourth of July celebration.