Matt Beem

The Vail School District Governing Board convened to discuss several key issues. The board discussed ASBA Bylaw changes recommendations, and the high school literature process. Staff, student, and community recognitions were given to the Mica Mountain Choir, Vail Family Connections Day volunteers, and staff members. The board reviewed current literacy instruction in K-5 classrooms, focusing on structured literacy and the science of reading. The board also discussed and approved the contract for Sound, Audio-Visual, and Staging for the Annual Vail Pride Day Event, and the FY 2024-2025 Annual Financial Report.

The Vail School District Governing Board held a meeting that included a study session with updates on current enrollment, a review of the high school literature process, and a revised budget. The board recognized staff, students, and community members for their contributions. The superintendent reported on a Joint Site Council meeting and plans for roadways in the community. The board discussed and approved several items on the consent agenda, including addendum contracts, amended contracts, changes of employment status, coaching staff assignments, donations, professional staff personnel, substitutes, resignations, staff stipends, short-term professional staff, student activity fundraisers and reports, support staff personnel, travel requests, a lease agreement amendment, and vouchers. The board also approved a revised budget for the fiscal year 2025/26 and discussed high school literature, enrollment updates, and ASBA policy advisories.

The meeting included a study session on changing conditions throughout the district, including free and reduced numbers, special education numbers, office discipline referrals, current data supports, and PBIS. Staff, student, and community recognitions were given to special education teams, school psychologists, and other staff members. The Superintendent reported on the purpose of fall break and the Beyond Textbooks' Super Conference. The board approved a data sharing agreement with the Arizona Board of Regents, addendum and amended contracts, bank account signatories, Beyond Textbooks IGAs, changes of employment status, coaching staff, disposal of assets, leave of absence, professional staff personnel, substitutes, release of contract, resignations, short-term personnel, staff stipends, student activity fundraisers and reports, support staff personnel, travel requests, and vouchers. The board also received an update on English Learners Supports, 2025-2026 and 2026-2027 District Goals, 2025-2026 301 Goals and Site Leadership Goals. An executive session was held.

The meeting included a consent agenda item regarding the contract renewal for supplemental educational resources, including online programs, digital downloads, ebooks, CDs, and apps. The recommendation was to approve a $2,000,000 contract renewal to provide supplemental software resources for various classrooms, sites, and departments across the District. The original RFP was sent to 4145 vendors, and the Purchasing Department received 93 proposal responses with 575 programs. The evaluation committee found 74 offers, consisting of 476 programs, acceptable for award. The contract renewal represents the second year of a potential five-year contract.

The Vail School District Governing Board held a regular meeting where they discussed various topics including a teaching and learning update, cafeteria manager and director of food services job descriptions, and ASBA policy advisories. The board also appointed a delegate and alternate to the ASBA Delegate Assembly. Additionally, they recognized staff, student, and community achievements, and approved several items on the consent agenda, including contracts, changes in employment status, coaching staff, disposal of assets, donations, duplicate warrants, leaves of absence, personnel recommendations, resignations, retirements, stipends, student activity fees and fundraisers, support staff, student activity reports, and travel requests.