Josh Novak

The agenda for this meeting included the finance report, consideration of new members for the tree board, and discussion regarding a tree removal on Rittenhouse and potential involvement from Xcel Energy. Key old business items involved setting a timeline for tree removal and invasive species removal, as well as determining species for Arbor Day planting in the flood plain. New business focused on considering the hiring of Tony Black for tree and invasive species removal, and scheduling a Bluestem inventory system workshop for public works employees and tree board members in April 2026.

Key discussions and actions focused on updating the Master Plan, organizing a grant tracker, and reviewing the success of the Dark Sky Event, which involved considering replacing current dock lighting with warmer LED options. Fundraising efforts were detailed, covering potential activities such as the East Dock Park Fundraiser, a Movie in the Park event, and a Book Across the Bay initiative. Updates included utilizing a mailer campaign with newly rendered images and launching the new website. Discussions also covered establishing the Friends Group, coordinating with a consultant for grant narratives, exploring the T-Mobile Hometown Grants opportunity, and planning for a Mosaic mural/sidewalk community art project.

The meeting agenda was approved after an amendment to include the Old City Hall Task Force under Marina items. Key discussions focused on the City Dock / Finger Pier Project, including the approval of an AMI Project Invoice and updates on grant applications and design progress, with authority granted to the Chair to approve HAP and Army Corps permit applications. Discussions concerning the Marina involved jurisdiction over incidents on the water and reviewing ordinances applicable to city property. A water leak in the Marina was reported for repair. The Commission addressed financial procedures, noting that Marina staff are developing a financial Standard Operating Procedure, and the Chair will consult with auditors. Furthermore, a budget amendment of up to $100,000 was approved to cover debt service consolidation for the boat ramp bathroom and marina electrical. The Harbormaster's performance review schedule was established.

Key discussions included resolving a duplicate charge from Better Homes and Gardens, which should be credited on the next statement, and approving outstanding bills. In the Librarian's Report, it was noted that either the November or December statistics report was missing and will be included next month. Collaboration with Friends of the Library, Friends of the Apostle Islands, and the Chamber for a movie event was noted. A significant update involved receiving a $35,000 county grant through the BSL program for lift replacement, which is estimated to cost approximately $60,000; one trustee is writing an additional grant proposal to the West Wind Fund. The impending retirement of an employee at the end of the month, with a gathering planned for January 31st, was announced, alongside updates on patron conflicts and staff medical leave. Under continuing business, the Poet Laureate position for 2026-2027 was tabled until the fall due to a lack of applicants. Future agenda items include researching alternatives to leasing a copy machine and further fundraising ideas for the lift replacement.

Key discussion topics for the meeting included an update on the City Dock/Finger Pier Project, covering the AMI Grant, Permitting Change Order, and Engineering updates related to the RFP. Reports were also scheduled for the Public Works Department (PWD) concerning the City Dock and Marina areas, as well as updates on the Lead paint situation for the LE Building-Slip/Fishing Pier/Boat Ramp. Other business encompassed a discussion regarding East Dock Park with Parks & Recreation, a review of the Financial Report (including debt service consolidation progress and bank balances), and organizational matters concerning the Harbor Commission Charter, City Ordinances, and State Statute conflicts. The commission also planned to finalize the Harbormaster review and schedule future meetings.