John Niiyama

The agenda for the November 5, 2025 meeting included reviewing and adopting minutes from the October 15, 2025 meeting, and approving the Fiscal Year 2021-2022 Corrective Action Plan (CAP). The October 15 meeting focused on approving Resolution 3-2025, which adopted new guidelines for the Tenant Improvement Grant Program, specifically setting a maximum matching grant of $50,000 and limiting the program area. During that session, the related Development Grant Program, intended to address development barriers such as demolition and environmental assessments, was tabled for further discussion. The October meeting also included a presentation on the Fiscal Year 2021-2022 audit findings, which prompted a request to schedule a work session to review staff time consumption related to the Urban Renewal Agency. The Corrective Action Plan, which was presented separately for the November meeting, addressed audit deficiencies related to audit timing, an incorrect recording of an escrow deposit, and required adjustments for retainage payable, with a goal of having all accounting records current by the end of the 2026-2027 fiscal year.

The meeting focused on the adoption of the Tenant Improvement Development Grant Program, outlined in Resolution 3-2025. Key parameters established include a maximum matching grant of $50,000, a focus on tenant-specific improvements, and a program area limited to commercial mixed-use areas such as the Village, Halsey Corridor, and Sandy Blvd. During public comment, support was voiced for the Tenant Improvement Program to attract new businesses. The separate Development Grant Program, intended to cover activities like demolition and environmental assessments, was tabled for further discussion to prioritize filling existing spaces first. The board ultimately approved Resolution 3-2025, adopting the new Tenant Improvement Grant Program guidelines and rescinding the previous Development Grant Program from 2019. Additionally, the board received a presentation on the Fiscal Year 2021-2022 Audit findings, and an inquiry regarding staff time consumed by URA activities was added to a future work session agenda.

This document presents the City of Fairview's Comprehensive Plan, which outlines various land use categories including Commercial, General Industrial, Light Industrial, Parks, Public, Residential Low Density, Residential Medium Density, River Oriented, and Village. The plan is visually represented through a map detailing geographical features and local infrastructure. This comprehensive plan was last updated in October 2017.

The City Council held a work session to discuss the Three Cities Fire Planning Update, including Oregon's property tax system and options for fire and emergency medical services. The regular session included adopting the Multnomah County Multi-Jurisdictional Natural Hazard Mitigation Plan, amending Fairview Municipal Code (FMC) 10.050.080 to permit enforcement of FMC Chapter 10.05 by individuals designated by the City Manager, and amending Fairview Municipal Code (FMC) to Title 19, Development Code, to incorporate state requirements for middle housing, climate-friendly and equitable communities rules and other housing-related legislation, and to make improvements for consistency and clarity.

The council discussed the Fairview Food Plaza operator contract, including operating days, website ownership, delivery options, and the bar's finances. They also reviewed a presentation by the Multnomah County District Attorney on crime statistics and PlayEast's annual report. The council appointed members to the Economic Development Advisory Committee. Reports were given on the MCSO monthly report, the City Manager recruitment schedule, ambulance response times, and meetings with individuals about Fairview operations and projects. Council members also discussed community engagement, urban renewable incentive programs, middle housing, equipment updates, park clean-up, public safety advisory committee work, and the Fire Services contract.