Jay Sharpe

The agenda for the Special Council Meeting included calling the meeting to order, approval of the agenda, and a resolution to move into a Special Closed Council Meeting. The resolution specifically cited Section 90(1) and 90(2) of the Community Charter to exclude the public, pertaining to Section 90(2)(b), which covers the consideration of confidential information related to negotiations between the municipality and a provincial government. The agenda concluded with an adjournment item.

The agenda for the meeting included calling the meeting to order, approval of the agenda for May 9, 2022, and adoption of the minutes from the April 25, 2022 meeting. Key reports involved the Mayor's update on Chamber of Commerce events, Hike for Hospice, and lawn watering regulations; a report on the Village of Belcarra Parking Survey; a report on Public Road Safety options; and receiving the Official Community Plan Review Committee Minutes from March 2, 2022. Bylaw adoption recommendations covered the Fees and Charges Bylaw Amendment, the Waterworks Bylaw Amendment, and the 2022 Tax Rates Bylaw.

The regular meeting agenda included the adoption of the agenda and the minutes from the November 5, 2025 Special Meeting. Key reports presented for information included the 2025 Financial Actuals, which showed expenditures of $365,385 against a budget of $415,435, resulting in a 12% underspend primarily due to salaries and contracted services. The Board was also asked to endorse the 2026 Quarterly Work Plan, which aligns with the approved 2026 Budget and includes guiding policy direction and supporting the procurement of new firefighting apparatus. The Fire Chief's Report detailed apparatus status, including the need to replace Tender 2, noting emergency roof repairs at the Belcarra Hall and the ongoing lack of a backup generator at the Anmore Fire Hall. The report also noted a record 141 call-outs in 2025 and included correspondence thanking volunteers for a challenging rescue operation.

The special meeting focused on the replacement of the SVFD Fire Halls in the Villages of Anmore and Belcarra. Discussion centered on whether to approve a design-build method for the replacement projects. Staff presented replacement needs due to the age, inefficiency, and code non-compliance of current facilities. The proposed budget for the Anmore Fire Hall is $13,445,543.98, and for the Belcarra Fire Hall is $7,658,516.23, totaling a proposed budget approval of $21,914,060, to be financed through borrowing bylaws. Trustees discussed construction cost increases and the fiscal responsibility of the Request for Proposal (RFP) process. The Board ultimately approved the Design Build approach and budget for replacing both fire halls and directed Metro Vancouver staff to prepare the necessary borrowing bylaws to secure funding.

The key actions during this meeting included the approval of the agenda for the Special Council Meeting scheduled for October 8, 2025. Subsequently, a motion was passed to move the meeting into a Closed Council Meeting pursuant to specific sections of the Community Charter, relating to negotiations and discussions concerning the proposed provision of a municipal service whose details were deemed sensitive enough to warrant confidentiality.