Gabriel Areizaga

This document outlines the Jefferson County Impact Fee Program Capital Improvement Plan for Fiscal Year 2027, extending projects through FY 2032. It details planned capital projects for various entities including Schools, Law Enforcement, Parks & Recreation, Emergency Services, and Administrative Facilities. The plan identifies impact fee-eligible projects, reviews various funding options, and provides comprehensive cash flow analyses for each impact fee category. The total funding requested for all projects over the six-year period is $129,716,922.00, with $9,229,436.90 allocated for FY 2027.

The board discussed hiring on-call architectural and engineering firms, specifically New River and Thrasher. Approval was granted to submit a Land and Water Conservation Fund grant application. The Board authorized the Executive Director to send a formal request for information to American Water and the Charles Town Utility Board regarding the extension of public utilities to James Hite Park. Additionally, the Board reviewed committee assignments and meeting schedules for the upcoming year and conducted an executive session to address personnel matters.

The meeting agenda includes discussions regarding obtaining a letter of support from the County Commission for the upcoming Moonshine Festival at Sam Michaels Park and the potential retention of outside counsel to handle a FOIA request concerning refunds. Additionally, the commission will consider the creation of a new Recreation Specialist position and perform a review of the FY 25/26 audit.

Key discussions during the meeting included the Treasurer's report with approval of checks totaling $187,745.72 and a P Card amount of $15,890.89. The Director reported that all parks are prepared for Spring and presented the 2024 Annual Report for the JC Commission. New business involved the election of officers, resulting in the approval of Allen as President, Holland as Vice-President, McIntyre as Secretary, and Derrickson as Treasurer. The commission also approved the concept plan for Moulton Park, forwarding it to the Infrastructure Committee, and awarded the 2025 mowing contract to Clear Vision after negotiation revisions.

The Commission addressed several administrative and operational items, including the approval of accounts payable, manual checks, payroll, and requisitions. Key business included the recognition of years of service awards, convening as a Fiduciary Review Board to handle estate matters, and authorizing precinct voting location changes. Appointments were made to various boards and commissions, including the Eastern Panhandle Transit Authority and the Jefferson County Water Advisory Committee. Additionally, the Commission approved a bond reduction, accepted an annual report for the Office of Impact Fees, adopted a new leave donation policy, and approved merit pay increases. They also discussed and took action on hiring authorizations, zoning map amendments, and submitted applications for funding.