Fran Dehn

Key discussions included a presentation on the obsolescence of the ISAC Telemetry System and its replacement with the more reliable Flygt Multismart Telemetry System. The General Manager reported progress on the Middlefield Road Syphon contract, noting expected State Revolving Fund (SRF) reimbursement within 30 to 60 days, and updates on the Stowe Lane Station construction. The Board considered and approved a resolution consenting to the annexation of territory for APN 079-121-110. Further discussion covered the Sharon Heights Recycled Water Facility's solar project submittal status, ongoing design meetings and workshops for the Bayfront Recycled Water Project concerning code and rate studies, RethinkWaste updates including an agreement for service fee review and a third-party financial audit, and Silicon Valley Clean Water plant news regarding levee replacement and a postponed Nutrient Removal Project. A closed session was held for the General Manager's performance evaluation.

The agenda for the meeting included several items for consideration. Key discussions involved the General Manager's Report, consideration and approval of a Revised Purchasing Policy and Resolution, an Updated Purchase Card Policy, an Investment Policy and Resolution, and a Revised Reserve Policy. Operational matters included authorizing the General Manager to purchase a Ditch Witch HX30 Vacuum Trailer, reduce retention and release funds for the FERRF Levee Improvements Project, file a Notice of Completion and release retention for the Upgrade Pump Stations Telemetry System Project, transfer funds and release retention for the Point Repair Phase II Project, transfer funds for the Bayfront Park Sanitary Sewer Improvements Project, and authorize a Contract Change Order for the addition of Solar Photovoltaic and Battery Energy Storage System to the Bayfront Recycled Water Treatment Facility Project. Discussions were also scheduled regarding the Sharon Heights Recycled Water Facility, the Bayfront Recycled Water Project status, RethinkWaste (SBWMA), and the Silicon Valley Clean Water (SVCW) Plant. A closed session was planned to address anticipated litigation.

The agenda covered several key areas, including routine consent calendar items such as operations and maintenance reports for January 2026 for WBSD, the Town of Los Altos Hills, the Town of Woodside, and the East Palo Alto Sanitary District. Discussions were scheduled for the Bayfront Recycled Water Facility Solar System Update, the General Manager's Report, and consideration of amending General Regulation No. 2025-02 regarding sewer service charges for future fiscal years. The board planned to authorize the General Manager to issue calls for bids for two capital improvement projects: Point Repairs Project Phase IIIB and the Grade 4 and 5 Pipe Repair and Replacement Project. Approval was also sought to execute an agreement for emergency engineering design services for the Garbada Easement Sewer Replacement Project. Other discussion items included direction on the Sharon Heights Recycled Water Facility, the Bayfront Recycled Water Project, and reports from RethinkWaste (SBWMA) and Silicon Valley Clean Water (SVCW). The meeting included a closed session for anticipated litigation.

This Master Plan provides a comprehensive assessment of the West Bay Sanitary District's wastewater collection and recycled water systems. It integrates findings and recommendations from four key studies: Hydraulic Model and Capacity Assessment, Linear Asset Management Plan, Pump Station Assessments, and the Recycled Water Plan. The plan outlines projects, priorities, and associated costs for the District's capital improvement program, while also addressing requirements related to system capacity under the 2023 State Water Resources Control Board Order No. WQ 2022-0103-DWQ.

The meeting commenced with the approval of several consent calendar items, including the minutes from the December 2025 regular meeting and various Operations and Maintenance reports for December 2025 from WBSD's service areas. The Board also considered and approved a resolution consenting to the annexation of territory and authorized the General Manager to issue a Class 5 Sewer Permit. The Board subsequently approved the purchase and replacement of the Computerized Maintenance Management System (CMMS) software with MobileMMS. General Manager reports covered progress on the Middlefield Road Syphon contract, drafting coordination items for the City of Menlo Park, ongoing work on recycled water code and rates, and addressing a recent sanitary sewer overflow. The Board also considered and approved an Annual Performance Payment for the General Manager. Discussions were held regarding the status of the Sharon Heights Recycled Water Facility, the Bayfront Recycled Water Project, and updates from RethinkWaste (SBWMA) and Silicon Valley Clean Water (SVCW) Plant.