Eben Patch

The meeting commenced with the swearing-in ceremony for board members. Key agenda items included the nomination and voting for a new board chair and vice chair. The discussion around the vice chair involved complex voting procedures between nominees Evan Patch and Adrian Parker. The board also addressed additions or adjustments to the agenda, noting a discussion item regarding a field layout. Public comment was brief. Discussions focused heavily on reviewing and considering appointments for various town committees and statutory positions for the upcoming year, including the Road Commissioner, where John Sutherland was recommended. There was a detailed review of incumbent members, terms, and vacancies across several boards, such as the Planning Commission, Conservation Commission, and Brownfields Committee. An email inquiry from a prospective committee member, Ella Schaefer, regarding vacancies on the Planning Commission and Conservation Committee was noted for follow-up.

Key discussions centered on the Legion Field project, specifically concerning the contractor selection process via Request for Proposal (RFP) for grant-funded work, including leveling the skating rink area and moving the bandstand, with a target completion date of July. There were also significant discussions regarding the future of the Johnson State College facilities, including a 200-page master plan and potential relocation of the town and village into Monty Hall contingent upon funding applications, requiring clear lines of communication with the state college system. Furthermore, the board addressed the budget status, noting the Select Board expense category was 100% spent due to consulting services, and reviewed requests for grant applications for the library project and reimbursement for storm water and infrastructure improvements.

The proceedings began with announcements regarding a water main break on Main Street potentially causing impairment and necessitating a boil water order. Following the pledge of allegiance, the moderator opened the polls for the election of officers, with ballots available in the library. Recognition was given to members of the select board, the board of civil authority, the town administrator, and the town clerk. A presentation honored Rosemary, to whom the town report was dedicated. The rules for conducting the meeting, primarily Robert's Rules as amended by state statute, were reviewed, emphasizing the need to speak at the designated microphone for recording purposes. The agenda covered officer elections for the town and school districts, review of town officer reports, establishing compensation rates for town officers (maintaining previous year's rates of $2,000 for the chair and $1,500 for other members), and authorizing total fund expenditures for operating expenses, estimated at $3,630,569.15, with the majority to be raised by taxes. Other articles addressed authorizing the treasurer to collect current taxes, authorizing the select board to appoint a delinquent tax collector, authorizing property tax collection in four equal installments with associated penalties and interest, and providing notice of annual report availability via postcard. Additionally, funds were slated for appropriation to the Loyal Area Recovery Network (LEARN).

The meeting included several key discussions and updates. Public comment focused on a request for Johnson Eats to act as the fiscal agent for a grant aimed at upgrading their point of sale system to accept WIC, which required discussion regarding eligible fiscal agent types (municipality vs. committee). The Board also addressed updates on the interlocal kennel agreement, noting one town's decision not to continue, and a discussion arose regarding whether the office should remain open on Town Meeting Day, which is no longer a holiday. Departmental reports covered the NBRC grant in the industrial park, noting progress on pending state permits, particularly the stormwater operation report. Improvements for the welcome center, funded by the Building Communities Grant, are complete, and the approved lease agreement for the rail trail office has been submitted. Furthermore, the Rail Trail Committee reported low membership, potentially jeopardizing quorum, leading to a directive to advertise vacant seats. Finally, reimbursement for the Voric grant-funded rail trail scoping study was received, and activity on the EPA technical assistance grant (Recreation Economy for Rural Communities) was reviewed, including steering committee meetings.

The meeting agenda included considering additions and adjustments, such as sanding the gravel pit road for contractor access and discussing a revolving loan fund request for $40,000 to cover two weeks of operating costs for a building purchase. Other topics included retroactive fee approval for a background check, review of invoices, and a concern raised regarding the organization and use of SharePoint files. Significant discussion centered on the annual Christmas/holiday pay for employees, which was approved at $150 per employee for the current year, following a previous increase from $100. Updates were provided on the NBRC grant for the industrial park, including the issuance of a water construction permit and ongoing discussions regarding the prime soil mitigation and deer wintering area conservation easement related to the Act 250 permit application. Action items for the Holmes Meadow Flood Plane Restoration Contract were presented, noting the contractor's readiness to start work pending final approvals and the issuance of a notice to proceed. Additionally, discussions covered the placement of new rail trail signs in town road right-of-ways, the closeout report for the rail trail scoping study grant, and developments regarding the RERC steering committee appointments and required community workshops with the EPA.