DeCedrick Quinn

The committee convened in a closed session to discuss the Internal Auditor's report concerning the performance evaluation of university departments and schools, which included matters involving specific individuals and consultation with legal counsel. Upon reconvening in an open session, the committee certified that only public business matters exempted from open meeting requirements were discussed. Additionally, an Ad-Hoc committee was established to address specific personnel issues.

The Board of Visitors discussed the State of the University, including partnerships in research and service such as the Elizabeth River Project and food insecurity initiatives. Academic and Student Affairs updates included the proposal of new degree programs, including a Ph.D. in Computer Science and several Master's programs. The Audit, Risk, and Compliance Committee reported on progress regarding the Clery Act and hazardous energy control programs. The Strategic Finance Committee presented financial reports, including HEERF funding and debt management compliance, and reviewed the Spartans All Inclusive Learning program. Additionally, the Governance Committee discussed board member appointments, and various presentations were held regarding university culture, enrollment management, and athletics accomplishments.

The committee discussed a revision to Board of Visitors Policy #13 to reconcile reporting conflicts between fiscal year and calendar year schedules. The meeting also included a proposal to invite other university foundations to share updates and align planning initiatives. Additionally, the committee reviewed a capital campaign planning update, covering a readiness audit and a strategy study, and brainstormed marketing strategies to improve institutional perception and enhance community engagement. Fundraising progress was noted, and the committee requested a standing agenda item for future updates on major gifts and key issues.

The meetings covered updates from the Academic and Student Affairs, Audit, Risk and Compliance, and Strategic Finance committees. Key topics included discussions on student affairs policy updates, enrollment management data and retention strategies, athletics department updates, and the implementation of a new policy management system. The Audit committee reviewed internal audit plans, compliance with artificial intelligence standards, and ADA compliance assessments. The Strategic Finance committee discussed the quarterly financial report, revenue forecasts, facilities management projects, and legislative affairs.

The committee meeting focused on a review of university compliance matters, including a summary of year-end compliance results and the adoption of a Compliance Capability Maturity Model to assess and improve the effectiveness of the institution's compliance programs. Key discussion areas included environmental health, safety, risk management, building services, researcher compensation, and privacy and data security. The committee also moved into a closed session to discuss personnel matters and receive legal advice concerning pending and potential litigation.