Davionna Twila Hicks

The finance meeting covered a review of the current budget status, noting no new purchases aside from monthly subscriptions and payments, and confirmed no current open grant applications. Discussions included the purchase request process, specifically automatic payments and approvals managed by the TPS Lead. Forecasting involved projected expenses for Prom (security, food, decorations) and upcoming fiscal needs, such as the requirement to hire a new math teacher. Strategic financial planning included exploring fundraiser options with local restaurants like Chick-fil-a, Chipotle, Raising Canes, and Panera.

Key discussions during the finance meeting included a budget review based on current enrollment figures, noting that the budget will operate at 70 ADM with revisions expected later in the year. There were no current open grant applications, but a Youth and Wellness Grant for $5,000 was approved. Discussions covered the purchase and payment schedule for a van, verification of recent invoices, and detailed review of social worker service contracts with Right Response for Special Education spending, including addressing overdue invoices from October, November, and December. The committee also planned to review other Special Education providers (Speech/OT/Social Work). The Financial Report/Audit Report was submitted as of 12/31. Action items included processing MEGS draws due to potential state funding holds and finalizing the SEDRA update for Special Education reporting, which is due soon. There was also a review regarding the annual report revision and clarification on the last budget revision, which occurred in October 2025.

The meeting addressed the current budget status, noting that a revision is planned for after Winter Break on January 15th, and discussed current enrollment figures. Updates regarding the audit were covered, confirming the final report is due by December 31st, with submission scheduled for Friday, December 12th. The notice of deficiency was reviewed, requiring a formal response. Regarding funding and grants, the deposit of an insurance overpayment check from Hanover was discussed, along with the approval of a $5,000 Youth and Wellness Grant application and the allocation of $1,500 from the Cyber Safety and Security Grant for an ID Maker Machine, with further discussion on using $7,000 of the grant for Cyber Security Insurance. In purchasing and contracts, options for HHM and Gen Ed Transportation were discussed, confirming the requirement of three quotes for a vehicle purchase per procurement policy.

The meeting included a discussion on conflict of interest, where a board member noted joining another non-profit board as an ex-officio member. The agenda was approved, with an addition regarding the returning of a vehicle. Key strategic items involved financial training with Osprey Wilds regarding the use and oversight of public funds, concluding that current policies were in alignment. A primary action item was completing and emailing the response to Osprey Wilds' notice of deficiency. Another action item involved the return of an HHM vehicle and the subsequent unanimous approval of the Ford Vehicle Contract/Lease Agreement for a new vehicle.

The agenda for this meeting included the Call to Order, review of Conflict of Interest declarations, and action items regarding the approval or rejection of the December 2025 Financial Packet and Disbursements, presented by Nate Winter of CLA. Key strategic and action items involved receiving notice of approval for the AHA HHM Vehicle Lease and discussing and approving or rejecting a new temporary schedule for community safety, which included reviewing parent survey feedback.