Christina Bourné

The Special Meeting addressed the award of the bid for RFP N-25/26-01, Carpet/Flooring Replacement. Three bids were received, but the lowest was deemed non-responsive. The next lowest qualified bid from Diversify Pro LLC was recommended for award. Discussions included installation logistics such as mitigation of dust and odors, prioritization of service areas, continuity of home delivery, and testing of existing flooring materials. The board subsequently voted to award the bid to Diversify Pro LLC for an amount of $67,645.

Key discussions during the meeting included a public bid opening for RFP N-25/26-01 concerning Carpet/Flooring Replacement, where bids ranged from $59,132 to $91,427 for review. Financial reports for December were approved, including the approval of payroll dated December 10 and December 24, 2025, and a Holiday Bonus. The Board approved accounts payable for January 12, 2026. The Director's report detailed the completion of the ILLINET survey, eligibility for digital equity funding, recommendations for HVAC repairs over replacement, and a server hard drive failure. The Board reached consensus to schedule a special meeting to vote on the flooring award. New business involved the declaration of a vacancy in the Office of Trustee, and the approval of amended policies for Home Delivery, Meeting Room usage, and Remote Attendance, including a new provision for trustees on active duty under the Open Meetings Act.

The meeting addressed several key new business items, including the adoption of Ordinance 2018-2 for levying and assessing taxes, Ordinance 2018-3 regarding proportional reduction in the aggregate extension, Ordinance 2018-4 to levy additional tax for maintenance, repairs, and alteration of the library building and equipment, and the adoption of the Certification of Compliance with the Truth in Taxation Act. Public comment included questions regarding the tentative closure of the library due to a lack of property tax revenue. The Board also conducted an Executive Session to discuss employee compensation.

The meeting included discussions on the Board Election of Offices, the Librarian's report, and the Prevailing Wage Rates for 2019. There was also a discussion on Tenure Policy that was not on the agenda.

The meeting included discussions and actions on several key areas, including financial reports, approval of payroll and accounts payable, and the treasurer's report. The director presented updates on policy drafts, banking transition, budget preparation, and other operational matters. New business included security guard quotes, approval of a designated staff members in charge policy, ratification of a purchase for a professional development course, and discussions on employee appreciation and statement of economic interest filings.