Barb Diehl

The meeting agenda includes the review of financial reports, specifically the April financial status, library payroll disbursements, and accounts payable. Key discussion and action items involve revisions to the library card registration, patron behavior, and Americans With Disabilities (ADA) policies. Additionally, the board will discuss the fiscal year 2026-2027 budget, conduct a director evaluation, and vote on a library closing request. The agenda also provides for an executive session to address personnel matters and an opportunity for public comments.

The board discussed several financial matters including the approval of financial reports and payroll, as well as accounts payable. Key discussion topics included potential facility repairs, requirements for harassment prevention training, ADA-related building compliance, property tax revenue, and participation in a library passport program. The board also addressed policy revisions regarding travel reimbursement, appointed a new trustee to fill a vacancy, appointed a board treasurer, approved HVAC repairs, and authorized the migration of the library fax line service to a new provider. Additionally, the director was authorized to conduct specific emergency repairs, and approval was granted for professional development attendance.

The board reviewed financial reports, including income statements and payroll approvals. The Director provided reports on various operational items such as grant funding, property taxes, and building projects. Discussions included a revision of the travel reimbursement policy, approval for attendance at upcoming trustee workshops, and the review of applications for a vacant trustee seat. The board also held an executive session to address employment and public office personnel matters, resulting in a decision to seek additional applications for a non-trustee treasurer position.

The Special Meeting addressed the award of the bid for RFP N-25/26-01, Carpet/Flooring Replacement. Three bids were received, but the lowest was deemed non-responsive. The next lowest qualified bid from Diversify Pro LLC was recommended for award. Discussions included installation logistics such as mitigation of dust and odors, prioritization of service areas, continuity of home delivery, and testing of existing flooring materials. The board subsequently voted to award the bid to Diversify Pro LLC for an amount of $67,645.

Key discussions during the meeting included a public bid opening for RFP N-25/26-01 concerning Carpet/Flooring Replacement, where bids ranged from $59,132 to $91,427 for review. Financial reports for December were approved, including the approval of payroll dated December 10 and December 24, 2025, and a Holiday Bonus. The Board approved accounts payable for January 12, 2026. The Director's report detailed the completion of the ILLINET survey, eligibility for digital equity funding, recommendations for HVAC repairs over replacement, and a server hard drive failure. The Board reached consensus to schedule a special meeting to vote on the flooring award. New business involved the declaration of a vacancy in the Office of Trustee, and the approval of amended policies for Home Delivery, Meeting Room usage, and Remote Attendance, including a new provision for trustees on active duty under the Open Meetings Act.