Chad Niles

The meeting began with roll call and confirmation of open meeting law compliance. Citizen comments included a detailed analysis of non-compliance reports over the previous 24 months, noting a decrease in reports and identifying recurring complainants, followed by discussion regarding concerns about a proposed sports complex, specifically concerning noise, traffic, and lighting. Department reports included commentary on DPW salt and plowing efforts during December, with positive feedback received from residents. Key agenda items involved budget amendments: one for general operating expenses to incorporate insurance claim revenue for vehicle repairs (fire truck and pickup truck), and another for the fire department grant fund to accept and expend a $1,000 grant from the Kelman Cares Foundation for equipment, specifically firefighter hoods. Additionally, the board discussed the renewal of a subscription agreement for the Late Clock Plus scheduling and payroll system for firefighters, debating between a three-year or five-year extension to lock in pricing while considering future consolidation with other software systems. The motion ultimately passed to approve the five-year extension with the option for the Village President and Chief to reduce it to three years pending further review, subject to legal review of the full terms and conditions.

The joint meeting commenced after a roll call confirmed a quorum for both the Plan Commission and Village Board. Key discussion points included a proposed ordinance change affecting an A1 zoned section, potentially related to farm homesteads, silos, and grain bins, which requires an ordinance amendment first. During citizen comments, one resident supported the proposed ordinance change in principle but expressed reservations regarding amplified sound provisions. The compliance check confirmed the agenda was posted on January 7th, 2026.

The meeting included citizen comments regarding a proposed development on Big Bend Road, specifically concerns about lot sizes, cul-de-sac length, and the developer's desire for greater profit. The Plan Commission and Village Board approved the minutes from the previous meeting held on November 13, 2025. A discussion and possible action were held regarding a site plan of operation amendment request for Sketchworks Architecture, representing Midwest Drilled Foundations and Engineering, to adjust the footprint of the buildings and update the architecture.

The public hearing was opened for discussion of the adoption of the 2026 village budget, specifically the line items below number six. Concerns were raised about expenses increasing faster than receipts from the levy, the financial implications of ambulances, potential firehouse renovations requiring a referendum, and the overall financial situation. There were inquiries about budget allocations for the DPW building and the fire station for the upcoming year. Survey Monkey was suggested as a tool to gauge public sentiment regarding taxes and support for the fire department and DPW.

The meeting included discussions and possible actions on transient merchant applications. There was a discussion regarding an agreement between the Village of Washington and city fire departments to allow fire department to train there. The board also discussed a general operating budget amendment for the fire department related to funds from a surplus auction to purchase tablets. The board addressed tax levy, loan repayments, and reassessment, noting a decrease in the mill rate. Accounts payable were reviewed, including a significant payment for a paving project.