Casey Hays Ward

The meeting primarily addressed appointments and procedural matters. Key discussions involved filling a vacancy on the Planning Commission, noting that the only criterion is that the replacement must be a Republican residing within the town. There was extensive discussion regarding the need to schedule a Planning Commission meeting soon to address two pending zoning change requests. Furthermore, the attendees discussed the high recurring lease cost for the ice machine and options for purchasing a replacement or switching to a seasonal plan, noting the current lease terms are not economically viable. Other topics included clarifying requirements for the Zoning Board of Appeals appointments, reviewing the process for handling ordinance enforcement documentation (including the need to share notes between staff and determine enforcement assignments for the new ordinance books), and brief updates on property demolitions and building projects, such as the house on 112 West street.

The meeting addressed the opening of bids for cleaning services and farm ground leases. Farm ground bids included proposals for parcels involving Saltman Farm, Murphy Farms (near Kell airport), and Jim Smith cash rent, which were accepted pending confirmation of proximity to airport safety zones for one parcel. Cleaning bids were discussed for various locations including the depot, airport, community center, town hall, public works, and sewage plant, with several motions made regarding service providers and pricing structures, particularly to resolve overlapping service areas. The board approved the minutes from the November 12, 2025 meeting, reviewed receipts, and approved financials. Updates from the Building Commissioner detailed four new permits issued, one property demolition, and progress on road and building inspections, noting a denial for a speed crossing grant, which may necessitate using local funds for repaving. Updates from the Police Chief covered recent call volumes, the transition of new and old Tahoe vehicles, and the board's need to review outstanding fines for a property that has since come into compliance. Discussions also covered addressing a water leak near the depot by installing a new water line, including whether to retain two existing fire hydrants in the area, and planning for the community build of a new playground structure.

The meeting commenced with the pledge of allegiance. Key discussions included board appointments, specifically retaining one member on the Economic Development Board and appointing another to the Soil and Water board. Approvals were sought for previous meeting minutes from December 29, 2025 (regular and executive sessions), and receipts from the December 2025 meeting. Operational discussions covered permit reporting frequency, updates on a planning study timeline impacted by weather, addressing seven water breaks, obtaining quotes for parking lot work, and installing yield signs. A quote for cleaning and disinfecting well number three was discussed, as was the replacement of an aging blower motor at the sewer plant. The Police Chief presented statistics showing a decrease in total calls (991 for the year) but an increase in call severity. The Chief proposed implementing a reserve program for the police department to address staffing shortages and enforcement of ordinance violations, requesting guidance on costs for outfitting reserves and existing policies regarding firearms. Finally, the aviation report noted the receipt of a $150,000 grant covering the second half of planning costs, achieving a record year in dollar amount and aircraft spot creation. The completion of drywall work for an ongoing project was also mentioned.

The meeting commenced with the approval of minutes from the October 8th meeting and the ordinance meeting of October 22nd. Discussions included the approval of receipts and claims, as well as financial reports. Updates were provided regarding the Building Commission, noting correspondence regarding a Certificate of Occupancy for East Street and reviewing new permit issuances. The Fire Chief reported on call volumes, the completion of yearly fire points, changes in leadership roles following elections, and delays in receiving a new brush truck. Public works updates covered the delivery and spreading of mulch, the replacement of a door at the pavilion in Caspark, and the status of the Community Crossing Grant application. Progress on the sewer plant clarifier project was noted as operational. A quote for new street signs and posts totaling $5,252.71 was reviewed and approved for payment. Other topics included scheduling brush pickup for November 21st and reviewing the water study schedule. In committee updates, the Task Force announced a change to an every-other-month meeting schedule starting in January, discussed potential grants through Indiana Housing Community Development Authority, and reviewed a study on downtown facades. The board approved the 2026 holiday schedule and the 2026 salary ordinance. Progress on the project at 112 West Allen Street was reported as running ahead of schedule. The Veterans Committee presented plans for a monument area named "Veterans Crossing at Caspark," covering the design to represent six public service branches and the Indiana National Guard, seeking approval for the location and placement of this monument, scheduled for completion in June 2026. Finally, old business touched upon outstanding stipends pending confirmation and the water study, while new business involved a request to increase compensation for Judy, whose current salary structure may not support the proposed pay range.

The meeting involved a discussion about zoning and regulations, including updates related to social media and compliance with state statutes. Specific Indiana codes governing notice requirements were referenced. The costs associated with publishing zoning information and the process for updating zoning codes were discussed. Special exceptions for zoning and the roles of zoning inspectors were also addressed. Other topics included residential district standards, manufactured homes, townhouses, and lot coverage.