Casey Hays Ward

The meeting included reports on the farmers market vendors, T-Mobile and Indiana Trails grant applications, and park maintenance tasks such as picnic table repairs and playground equipment installation. The board discussed asphalt repair projects, selecting a contractor based on compaction requirements, and addressed property code violations. Updates were provided regarding the building department, fire department reports, and upcoming municipal projects including paving and landscaping efforts at parks.

The meeting featured a recognition ceremony for high school art students who designed new signage for the airport. Discussions included the acceptance of a farm ground bid for 2026, reports from the building commissioner, fire chief, and public works department, and a review of quotes for town projects including parking lot improvements and mower replacements. The council also acknowledged the efforts of dispatchers during a recent tornado emergency.

The meeting, which opened with the Pledge of Allegiance, involved discussions regarding scheduling a prior meeting's minutes to be available before the subsequent regular meeting in March. A significant portion of the discussion centered on the Reynolds Solar Project in Bentley, including clarifying the status of architectural plans for a new pavilion in Cass Park, specifically addressing whether structural plans and the site survey were included in the initial design phase presentation and payment structure. There were questions about whether the initial $12,000 payment for the design phase should be subtracted from the current quote, as the initial design was considered only a preliminary concept, not final. The body decided to table the pavilion approval until the March regular meeting pending clarifications regarding structural costs, the inclusion of a site survey, and confirmation of the design's current status relative to previous board approvals. Additionally, the committee discussed moving forward with reviewing ordinance books to determine necessary updates for enforcement and addressed an unscheduled appearance by a representative from Energy regarding the solar project's footprint, financial impact, and ongoing discussions concerning county buffer zones.

The meeting primarily addressed appointments and procedural matters. Key discussions involved filling a vacancy on the Planning Commission, noting that the only criterion is that the replacement must be a Republican residing within the town. There was extensive discussion regarding the need to schedule a Planning Commission meeting soon to address two pending zoning change requests. Furthermore, the attendees discussed the high recurring lease cost for the ice machine and options for purchasing a replacement or switching to a seasonal plan, noting the current lease terms are not economically viable. Other topics included clarifying requirements for the Zoning Board of Appeals appointments, reviewing the process for handling ordinance enforcement documentation (including the need to share notes between staff and determine enforcement assignments for the new ordinance books), and brief updates on property demolitions and building projects, such as the house on 112 West street.

The meeting addressed the opening of bids for cleaning services and farm ground leases. Farm ground bids included proposals for parcels involving Saltman Farm, Murphy Farms (near Kell airport), and Jim Smith cash rent, which were accepted pending confirmation of proximity to airport safety zones for one parcel. Cleaning bids were discussed for various locations including the depot, airport, community center, town hall, public works, and sewage plant, with several motions made regarding service providers and pricing structures, particularly to resolve overlapping service areas. The board approved the minutes from the November 12, 2025 meeting, reviewed receipts, and approved financials. Updates from the Building Commissioner detailed four new permits issued, one property demolition, and progress on road and building inspections, noting a denial for a speed crossing grant, which may necessitate using local funds for repaving. Updates from the Police Chief covered recent call volumes, the transition of new and old Tahoe vehicles, and the board's need to review outstanding fines for a property that has since come into compliance. Discussions also covered addressing a water leak near the depot by installing a new water line, including whether to retain two existing fire hydrants in the area, and planning for the community build of a new playground structure.