Betsy Allen

The meeting included procedural items such as a Land Acknowledgement, where updates on native garden plans were discussed, emphasizing the need for continued effort. Committee members shared personal experiences regarding inclusion within their teams at Yuba College. The ASYC reported on upcoming events, including Club Rush and a Valentine's Day Fundraiser. A significant portion of the meeting focused on supporting equity, specifically addressing the difficulty in consistently integrating equity discussions into constituent groups. The committee also worked on developing criteria and an application process for equity grants, considering factors like award amounts, application clarity, and ensuring projects align with equity plan goals and target specific underserved groups. The next meeting is scheduled for February 9, 2026.

The committee reviewed the agenda and previous minutes without requested revisions. Key discussions included an upcoming power outage testing at the Yuba College campus and planned technology upgrades between semesters at Woodland and Yuba campuses. Topics addressed included the transition to eLumen Insights, ongoing issues with course search availability, and discrepancies in course analytics tracking instructor interactions. Updates were provided on classroom technology issues in WCC Room 606 and plans for piloting Grammarly's Writing Score API in Canvas. The committee also discussed cross-listing/merging course shells in Canvas, reviewed technology requests from the WCC Program Review, discussed updates to AP 3721 communication guides and email distribution lists, and reviewed changes to Adobe licensing, granting faculty/staff access to Creative Cloud and students to Express. Workgroup updates covered curriculum management migration, AI issues, IT advocacy, and technology plan development. Assignments were made for follow-up actions, including scheduling meetings regarding eLumen Insights and developing the new technology plan.

Key discussion topics for this meeting included standing agenda items such as the Land Acknowledgement and Emerging Items. Information items slated for discussion involved the YC 100th Anniversary and an Accreditation Update. The primary action item for consideration was the Governance Handbook.

Key discussions focused on committee procedures, including the process and goals for operating agreements, with a target completion date for updating the Governance Guide by the end of Fall 2020. Task force updates were provided on Program Review/SLO status, with outstanding reviews noted. The Accreditation Task Force agreed to suspend operations for 2020-2021, re-forming as a subcommittee of PIE to focus on college process improvement in light of ACCJC standards, with a December 1st deadline for program information submission for online delivery. Updates on the Staffing, Scheduling/Strategic Enrollment Management (SEM), and Perkins Task Forces were given, including proposed faculty and classified membership structures for the SEM subcommittee. Discussions also covered Student Demographic Elements for import into eLumen, potential presentation on Campus Innovation Funds in December, and updates on eLumen loading, grant processes (TRiO, MESA), and data integrity. The committee reviewed and provided suggestions for revisions to the PIE Operating Agreement, focusing on clarifying membership roles and dependencies between subcommittees and task forces. Projects planned for 2020-2021 include completing the PIE operating agreement update, designing a Faculty Prioritization Process, inventorying instructional equipment requests, developing a grant inventory process, and reviewing the college's discretionary budget allocation before adoption.

The committee addressed several key areas. Under IT Updates, progress on the Ethos project, which is slow due to staff shortages, is expected to be live in December; the committee will investigate the continued utilization of Proctorio versus lock-down browser alternatives. The validation review showed progress across numerous courses, with some completed and others requiring follow-up reviews or updates. A significant discussion involved strategies to manage the increasing quantity of courses transitioning to full Distance Education (DE), including proposals for summer validation work and potential faculty reimbursement structures, for which an email survey will be sent. Regarding training, updates confirmed ongoing sessions with approximately 20 participants, and a survey to faculty who completed updates is in progress. For the handbook, a decision on required training verification (e.g., rigorous instructional design courses) for 'Verification of Online Teaching' was deferred to the next meeting. The committee reviewed drafts and suggestions for the ACCJC Midterm Report and began norming Section B/C of the OEI Rubric, focusing on instructor communication and interaction requirements.