Ashley Moxley

Key discussions included concerns raised regarding the lifeguard service proposal, specifically the cost markup and lack of transparency, leading to an approved proposal from RMS with provisions for a contract and potential inclusion of a percentage return to the District for vending machine revenue. The Board accepted the audit committee's ranking of firms for the Fiscal Year 2025 Audit, selecting Grau & Associates as number one. Resolutions were approved concerning the 2026 General Election process and the authorization of disbursement of District funds and setting monetary thresholds for staff spending and emergency repairs. Staff reports covered pond bank inspection punch list items requiring corrective action around control structures before paperwork submission, the acceptance of the required Public Facilities Report, updates to the property schedule following an Egis site visit, and the need to review proposals for new landscape maintenance services. Finally, the Board authorized the purchase of a new leg curl/extension machine not exceeding $6,000 and two park benches not exceeding $8,000.

The audit committee meeting focused primarily on the review and selection of criteria for the Audit Request for Proposal (RFP). The committee confirmed that the five established criteria—ability of personnel, proposer's experience, understanding of the scope of work, ability to furnish required services, and price—meet statutory requirements. Following this review, the audit selection criteria were formally approved.

The agenda for the meeting included the consideration of LED lighting proposals and an HOA cost share, the consideration of a license agreement for fence installation at 138 Flower of Scotland Ave., and a discussion regarding Fort Williams Drive CDD Park access. Staff reports covered the Attorney, Engineer, Manager (including 2024 General Elections), Operation Manager, and Amenity Center Manager updates. The consent agenda covered approval of prior minutes, financial statements for March 31, 2024, assessment receipt schedule, and check register approval. Detailed documentation was provided for LED lighting comparisons from Glowbug and Trimlight, as well as a License Agreement for the fence installation. Operational updates included basketball court washout completion, installation of new dog station and fencing around the basketball court, purchase of new grills and poolside furniture, and updates on lifeguard scheduling and community events like the Spring Vendor Village and Yard Sale.

The agenda for the meeting included a Roll Call, Public Comments on agenda items, and review and discussion of the Quality Assurance Inspection Report. Key consideration items were proposals for Fitness Center Area furniture and an update on tree/brush removal in preserve areas. The Board planned to review the Fiscal Year 2024 Proposed Budget and consider Resolution 2023-04, Adopting the Fiscal Year 2024 Budget and setting the Budget Hearing for August 22nd. Staff reports from the Attorney, Engineer, Manager, Operation Manager, and Amenity Center Manager were scheduled. The meeting also included approval of the Consent Agenda, which covered minutes from the April 25, 2023 meeting and April financial statements.

The agenda for the meeting included consideration and a public hearing for adopting the Fiscal Year 2024/2025 Budget, requiring consideration of Resolutions 2024-05 (Annual Appropriations) and 2024-06 (Imposing Special Assessments and Certifying an Assessment Roll for Fiscal Year 2025). Staff reports were scheduled from the Attorney, Engineer, Manager, Operation Manager, and Amenity Center Manager. The consent agenda included approval of the July 23, 2024 meeting minutes, financial statements as of July 31, 2024, the assessment receipt schedule, and approval of the check register.