Marilee Giles

The audit committee meeting focused primarily on the review and selection of criteria for the Audit Request for Proposal (RFP). The committee confirmed that the five established criteria—ability of personnel, proposer's experience, understanding of the scope of work, ability to furnish required services, and price—meet statutory requirements. Following this review, the audit selection criteria were formally approved.

The agenda for the meeting included the consideration of LED lighting proposals and an HOA cost share, the consideration of a license agreement for fence installation at 138 Flower of Scotland Ave., and a discussion regarding Fort Williams Drive CDD Park access. Staff reports covered the Attorney, Engineer, Manager (including 2024 General Elections), Operation Manager, and Amenity Center Manager updates. The consent agenda covered approval of prior minutes, financial statements for March 31, 2024, assessment receipt schedule, and check register approval. Detailed documentation was provided for LED lighting comparisons from Glowbug and Trimlight, as well as a License Agreement for the fence installation. Operational updates included basketball court washout completion, installation of new dog station and fencing around the basketball court, purchase of new grills and poolside furniture, and updates on lifeguard scheduling and community events like the Spring Vendor Village and Yard Sale.

The agenda for the meeting included a Roll Call, Public Comments on agenda items, and review and discussion of the Quality Assurance Inspection Report. Key consideration items were proposals for Fitness Center Area furniture and an update on tree/brush removal in preserve areas. The Board planned to review the Fiscal Year 2024 Proposed Budget and consider Resolution 2023-04, Adopting the Fiscal Year 2024 Budget and setting the Budget Hearing for August 22nd. Staff reports from the Attorney, Engineer, Manager, Operation Manager, and Amenity Center Manager were scheduled. The meeting also included approval of the Consent Agenda, which covered minutes from the April 25, 2023 meeting and April financial statements.

The agenda for the meeting included consideration and a public hearing for adopting the Fiscal Year 2024/2025 Budget, requiring consideration of Resolutions 2024-05 (Annual Appropriations) and 2024-06 (Imposing Special Assessments and Certifying an Assessment Roll for Fiscal Year 2025). Staff reports were scheduled from the Attorney, Engineer, Manager, Operation Manager, and Amenity Center Manager. The consent agenda included approval of the July 23, 2024 meeting minutes, financial statements as of July 31, 2024, the assessment receipt schedule, and approval of the check register.

The meeting agenda included a Roll Call and Public Comments section. Key items for consideration were Resolution 2025-04, which approves the Proposed Budget for Fiscal Year 2026 and sets a public hearing date for adoption (scheduled for August 26, 2025). The Board also planned to consider several proposals related to infrastructure, including a pipe extension at Shetland Drive and items for Irish Tartan Way, River Dee, Sterling Bridge, Fort Williams Drive, and Prince Albert, as well as an electrical panel repair. Further discussion was scheduled for the Capital Reserve Study Update, and various staff reports were anticipated, including the number of registered voters (3,704) and updates on Annual Form 1 Filing & Annual Ethics Training. The consent agenda included approval of the previous month's minutes (April 22, 2025) and financial statements.