Cherokee Metropolitan District

The Board of Directors meeting included the approval of an amended agenda, which involved removing an item for separate approval, adding an election for Vice President, and adjusting New Business items to discuss the meeting packet and the conduct of Board members at committee meetings. The Consent Agenda was approved, which included accepting Director Hunter's resignation and approving the December 16, 2025, meeting minutes. Director Hutchinson was appointed as Vice President. Resolution 2026-02 regarding Annual Administrative Matters was approved, as was the December 2025 Year End Financial Report. New business involved decisions to post meeting packets online approximately 24 hours prior to meetings and scheduling a special meeting for February 9, 2026, to discuss the Water Service Area Expansion Study and to hold a study session on Fleet Management. The Parks Committee reported on ongoing projects, including drainage repair at Eastridge Ballfield and the need for a ballpark fence. Staff updates covered progress on Parks Projects, plans to improve the District website, application for the ECSDC grant for the PFAS Treatment Plant project, and the intention to conduct a Rate Study in 2026. The Board entered Executive Session to discuss legal advice concerning PFAS Site Acquisition, Ellicott Pipeline Eminent Domain, and the General Manager's Annual Review, concluding with approval of the General Manager's 2026 salary and a one-time 2025 bonus.

The agenda for this special meeting includes the call to order with roll call and director qualifications review, review and approval of the agenda, a public comment session, and discussion concerning the filling of a Director vacancy. A significant portion of the meeting is dedicated to a Fleet Management Study Session featuring a presentation on the fleet status and management strategy. An Executive Session is scheduled to allow for a conference with the District's attorney regarding legal advice on specific legal questions and to address matters related to negotiations, including a discussion on the Water Service Area Expansion Criteria Report.

The Board discussed the 2023 Audit, and Ashley Voss was introduced as the new point of contact. The Board reviewed and approved Resolution 2024-09, adopting a schedule of fees and charges, including adjustments to residential sewer, park fees, and streetlight fees. Resolution 2024-10, adopting the 2024 Budget Amendment, and Resolution 2024-11, adopting the 2025 Annual Budget, were also approved. An update was provided on the District's boundary inclusion project, and the Board approved the MSA for Western States Land Services, LLC, along with the 2025 Employee Handbook with modifications. A Christmas holiday bonus for employees was approved, and Wayne Williams was designated as the election officer for the 2025 Special Districts' Election. The Board approved the Notice of Withdrawal from the Loop Water Authority and the Settlement and Easement Agreements with BLH 2 (Norwood). The meeting also included staff reports on purchasing policies and capital projects, followed by an Executive Session.

This document outlines the Cherokee Metropolitan District's multi-phase strategy to achieve compliance with its permitted Total Dissolved Solids (TDS) limit for its Water Reclamation Facility. Key strategic areas include exploring regulatory options, developing brine disposal solutions, implementing a TDS removal facility, controlling TDS sources, conducting stakeholder outreach, adjusting staffing, and securing funding. The plan aims to ensure long-term environmental compliance and maintain water quality.

The meeting included discussions on the 2026 schedule of rates, fees, and charges, as well as public hearings on the amended 2025 budget and the proposed 2026 budget. Unfinished business included a leak credit policy change and Eastridge ballfield renovations. New business involved consideration of the 2026 employee handbook and the Clifton Larson Allen 2026 scope of services. Staff reports covered the payment processor changeover status and end-of-year milestones. An executive session addressed the PFAS site acquisition update, Ellicott pipeline easements, Meridian Service Metropolitan District intergovernmental agreement, Cimarron Hills Fire Headquarters building, replacement plan status, and water service area expansion criteria. The meeting concluded with consideration of a resolution extending the temporary moratorium on water service area expansions.