Charles Town Utility Board

This Sewer Strategic Plan (SSP) documents the Charles Town Utility Board's existing wastewater collection and treatment system, outlining a plan for wastewater conveyance and evaluating physical and financial improvements for current and future regional growth. It focuses on ensuring customer satisfaction, environmental stewardship, infrastructure maintenance, financial stability, workforce development, and operational optimization. Key objectives include identifying peak wastewater flows, assessing system capacity to prevent backups and overflows, analyzing growth scenarios, and determining capital and operational needs for system expansion and improvements.

The Charles Town Utility Board's Sewer Strategic Plan outlines the management of its wastewater collection and treatment system to accommodate current and future regional growth. It focuses on ensuring adequate capacity, preventing overflows, and evaluating physical and financial implementation strategies. Key strategic areas include customer service, environmental stewardship, infrastructure maintenance, financial stability, workforce planning and development, and operational optimization.

This document outlines the Charles Town Utility Board's strategic plan for wastewater management. It addresses growth scenarios, treatment plant capacity (Charles Town WWTP and Tuscawilla WWTP), and infrastructure upgrades. Key objectives include meeting Chesapeake Bay environmental standards through nutrient management, consolidating regional wastewater services, and outlining future capital projects and their financing plans. The plan covers current conditions, expansion capacities, timelines for upgrades, and estimated costs, with a focus on minimizing ratepayer burden.

The agenda for this meeting included several key discussions and actions. Old Business items involved reviewing the status of pump station repairs and upgrades, discussing the District's financial standing regarding bill payments, and updates on the Sanitary Sewer Specifications and Standards, and the grease trap inspection policy. New Business items focused on considering the draft financial statement audit presentation, approving 2018-2019 contract pricing with Evoqua for Bioxide, discussing the transition to the City of Charles Town including the billing system transfer, and reviewing the status of current legal cases before the Public Service Commission. The Board also discussed monthly staff reports, correspondence, expenses over budget, and approved monthly disbursements and several financial transfers from Renewal & Replacement and Security Deposit accounts. A significant portion of the meeting involved a lengthy discussion regarding the annual evaluation of the General Manager, although it was ultimately determined the Board lacked written policy authority to conduct a formal evaluation, leading instead to feedback sessions.

The agenda for the board meeting included discussions and potential actions on several items. Old business items involved reviewing the minutes from a previous special meeting and regular board meeting, discussing the District's financial status regarding bill payments, updating on pump station repairs and funding options (specifically scope of work for pump station 4-2 and capacity analysis), and discussing/approving an attorney for general legal services and revisions to emergency response plans. New business focused on discussing and potentially approving an office building lease, exploring alternative storage options, discussing offering an Employee Assistance Program, reviewing a legal opinion on public fund use, discussing the new amphitheater at Sam Michael's Park, reviewing expenses over budget, considering a Fiscal Year 2018 sewer budget revision, approving monthly disbursements, and approving several financial transfers from security deposit and renewal & replacement accounts to operating accounts for security deposit refunds and pump station upgrades. Updates were also provided on the JCPSD transition to the City of Charles Town and the status of current legal cases before the PSC. Staff reports included updates from the General Manager, Operations Manager (including inflow & infiltration updates), and Engineering/Technology report.