Cary Park District

The meeting involved several directive items for Board consideration. These included a request to bid for Preschool Restroom ADA Improvements, with associated cost opinions and timelines provided; revisions to Policy 5-009 regarding the Naming & Renaming of Park Sites, Facilities, Amenities or Features, specifically addressing the duration of names honoring individuals; revisions to Policy 7-006 concerning External Requests for Donations to clarify timelines and submission requirements; and consideration of Ordinance O-2025-26-10 authorizing the Sale or Conveyance of Personal Property, which listed surplus items including expired AED pads. A discussion item focused on the 2025 Sunburst Bay Aquatic Center Post Season Review.

The agenda for this meeting included reviewing guidelines for 'Matters from the Public' during open meetings, specifying procedures for public comment time limits and conduct. The Board addressed Consent Agenda items, including the approval of disbursements totaling $1,203,160.31 and acceptance of the Treasurer's Report for the month ended December 31, 2025. A key discussion item was the presentation of the final draft of the Comprehensive Master Plan Update 2025 by Hitchcock Design Group, which has been developed through several phases since Fall 2024. The goal is to bring the final approval of the CMP Update to the February Board meeting.

The Board of Park Commissioners conducted its regular meeting where the Consent Agenda was approved. This approval included disbursements totaling $265,659.97, the Annual Levy Ordinance for the Year 2025, and the acceptance of a proposal from BS&A Software for ERP/Finance software, authorizing the Executive Director to contract with them, including a 20% contingency for implementation. Additionally, the Executive Director recommended canceling the scheduled January 8, 2026, Committee of the Whole meeting due to no items being on its agenda.

The meeting agenda included setting the guidelines for Matters From the Public during open meetings, specifying time limits and procedures for public comment. The Board addressed procedural differences between Regular/Special Board Meetings and Committee of the Whole Meetings, noting that final action can only occur in the former. Key items for consideration included the Combined Annual Budget and Appropriation of Funds for Fiscal Year 2025-2026, the Fiscal Year 2025-2026 Executive Director Work Initiatives, and the consideration of the Foxford Hills Golf Club Clubhouse Roofing Project, which involved cancelling a contract with TOP Roofing and accepting a new bid from Algat Enterprises Group. The Board also reviewed disbursements, accepted the Treasurer's Report and Investment Activity Report, and considered a resolution to support National Trails Day.

The key discussion topics centered on the administrative procedures for 'Matters From the Public' and the distinction between Regular/Special Board Meetings and Committee of the Whole Meetings. The consent agenda included the approval of disbursements, acceptance of the Treasurer's Report, approval of the Annual Levy Ordinance for 2025, and acceptance of a proposal from BS&A Software for ERP/Finance software, including a contingency amount. Business items involved the successful sale and issuance of General Obligation Limited Tax Park Bonds, Series 2025, to Time Bank, the announcement of the 2025 Tax Levy Estimate (not exceeding 105% of the previous year), and the approval of Policy 5-001a regarding Classifications of Parks and Properties. Discussion items focused heavily on the Comprehensive Master Plan Project 2025 draft action plan, specifically regarding the prioritization and timeline for evaluating recreation center feasibility studies, amenity updates (like pickleball courts), staff work zones, and updates to the Community Center versus a potential new recreation center referendum.