Cary Park District

The committee discussed several items, including a Trail Connection Agreement and temporary construction easement for the Seasons of Cary project. Revisions to policies concerning outdoor athletic field space seasonal distribution were reviewed. Resolutions supporting Earth Day, Arbor Day, and Celebrate Trails Day were presented. Additionally, the committee reviewed a presentation on staff work zone and living space improvements and received a preview of the upcoming fiscal year budget, including projections for various funds and capital equipment replacement needs.

The committee reviewed several key items, including a request to bid for Preschool Restroom ADA Improvements, which will be funded by the Special Recreation Fund. Policy revisions were discussed and recommended for approval, specifically regarding the naming and renaming of park sites and facility features, as well as external requests for donations. An ordinance authorizing the sale or conveyance of personal property belonging to the Park District was also reviewed and recommended. Finally, the committee received a post-season review presentation for the Sunburst Bay Aquatic Center, which covered financial performance, staffing, facility programming, and future action items.

The meeting commenced with the Pledge of Allegiance. The Consent Agenda was approved, which included the approval of disbursements and the acceptance of the Treasurer's Report, but excluded the approval of the previous month's minutes. A primary discussion item involved the presentation and overview of the final draft of the Comprehensive Master Plan Update 2025 by Hitchcock Design Group/RVI Planning. Commissioners provided positive feedback on the document's flow and presentation. The Executive Director's report noted that the Cary Park District was recognized as one of the Top Workplaces for Teens for 2025. The Board entered a Closed Session to discuss the appointment, employment, compensation, and discipline of specific employees, taking no resulting action upon reconvening in Open Session.

The meeting commenced with comments regarding the Merry Cary parade float, followed by staff updates on the launch of a new user-friendly sponsorship program on the SeeMyLegacy platform. Key directional items included the presentation and recommendation of the 2025 Annual Levy Ordinance (Ordinance O-2025-26-09) for Board approval. The second directional item focused on the replacement of outdated ERP/Budget software, where BS&A was recommended over other vendors, with a contract price not to exceed $45,285 plus a 20% contingency, pending attorney review. Discussion points for the software included annual subscription costs, auditor guidance, integration capabilities, and options if the new AP automation system proves difficult. In discussion items, the Board reached consensus to move forward with the revised action plan for the Comprehensive Master Plan Update 2025 project, following a review of the Envision/Prioritize Phase. The annual FY2026-27 Budget Calendar was also presented.

The meeting focused on establishing guidelines for 'Matters From the Public' during open meetings, including time limits for comments and proper procedure. It also clarified the distinction between Regular/Special Board Meetings (where final action can be taken) and Committee of the Whole Meetings (which are recommending bodies only). Agenda items for action included considering Policy 5-009 regarding Naming & Renaming of Park Sites and the Comprehensive Master Plan Update 2025. The Executive Director reported on the Cary Park District being recognized as one of the McHenry County Top Workplaces for Teens for 2025. A Closed Session was held to discuss the Appointment, Employment, Compensation, and Discipline of Specific Employees, with no action taken following the closed session.