Canton Public Library District

The board discussed expiring terms of board members and the need to present a name to the mayor. More.net and security assessments were completed, with further security work needed, potentially utilizing the tech ladder grant. The CD was renewed at People's Bank at 4% for one year. An IMLS Funding update indicated potential risks to the summer reading grant and courier service. The Friends report highlighted the success of the princess tea party.

The meeting commenced with the approval of the February agenda and the January board minutes, as well as the January financial report. Key operational updates included the roof repair completed by Watkins Roofing, fully covered by insurance, and preparations for the Summer Library Program grant exceeding $6000, which will fund performers and presenters. A Guest Artist Reception for G. Faye Dant was announced, and the Chair yoga sessions will now occur every Saturday due to positive feedback. The Friends Report highlighted a successful puzzle tournament that raised over $950. Old business involved further discussion regarding a new flooring project, including timeline expectations and forming a committee. New business included the approval of several personnel policies (Cell Phone, Breaks, Conduct and Dress) and the approval of the Records Retention Policy.

Key discussions during the meeting included the continuation of planning for flooring in January due to the non-receipt of the T-Mobile Grant, and confirmation that a door has been repaired. Old Business resulted in the approval of the Paid Time Off (PTO) policy as presented. New Business involved the approval of the emergency library closings policy, which prompted a discussion about potentially extending book due dates during emergencies, and the approval of a 9% wage increase for the director, effective January 1.

The meeting included reports on the submission of the summer reading grant application and updates on guest artist receptions. The Director reported budget alignment for electricity usage despite a summer usage spike, successful operation of the push-button doors, and acknowledgment of numerous donations received via the Christmas wish tree. Discussions addressed potential concerns regarding the future of A&E and Missouri property taxes. A significant issue involves a roof leak from a wind storm on December 18, requiring insurance assessment and repair planning to preserve the warranty. New business primarily focused on the Flooring Project, including options for abatement and replacement versus space revitalization, timing considerations (March versus Fall), potential project management by Nellie, and utilization of Culver students for moving materials. The Board moved forward with the flooring project, and the Director will begin timeline creation and seek committee assistance for decisions on flooring and furniture selection.

The meeting included discussions on several operational and governance matters. Key topics involved the approval of the November agenda and corrections to the October minutes. The October Financial Report was approved. The Director's Report covered a recent unrestricted donation of $950, the cancellation of the VITA tax program due to a lost grant, a cost reduction for door repair quotes, and the replacement of audiobook services from Blackstone and Boundless to Cloud Library, resulting in annual savings. Under Old Business, amendments to the Library Board of Trustees Bylaws and the Professional Ethics and Code of Conduct Policy were approved. New Business included approving the expense for the door repair and consensus that a paid time off policy for library staff needs to be developed, with language to be presented in the subsequent meeting. A resignation from a board member was also noted.