Beaumont-Cherry Valley Water District

The document contains minutes from several meetings of the Beaumont-Cherry Valley Water District (BCVWD) Board of Directors, spanning April 10, 2019, April 25, 2019, and another session on April 25, 2019. Key discussions and approvals included the approval of the February 2019 Budget Variance Report, February 28, 2019 Cash/Investment Balance Report, March 2019 Check Register, and March 2019 Invoices Pending Approval. The Board approved a 'Will Serve Letter' for a parcel on Avenida Miravilla, approved director attendance for the Water Education Foundation Bay-Delta Tour 2019, and approved the execution of a letter of support for ACA 1. Approvals were also granted for Well 22 site landscaping activities, negotiation of lease terms for 851 E. 6th Street, Beaumont, CA, and an exception to purchasing policies to allow informal solicitation for the Well 25 East Wall Construction Project. An amendment to the contract with Legend Pump & Well Services, Inc. for Well 3 repairs was authorized. Furthermore, a special meeting addressed the draft Memorandum of Understanding (MOU) regarding Recycled Water, which was noted as the start of a process requiring additional meetings. The overall context of the documents relates heavily to the scope of services for a comprehensive Cost of Service and Utility Rate Study being proposed by Raftelis.

The key discussion item for this special meeting was the consideration and ratification of the General Manager's Declaration of a District Emergency, which was issued on April 23, 2018. This declaration addressed the necessity for immediate repairs to Well 3 and Well 29 due to reduced pumping capacity in Well 29 and existing repair status/electrical issues in Well 3, which collectively constituted an emergency condition given anticipated summer demand increases. The agenda included action items related to the ratification, the General Manager's Report, and adjournment.

The Board of Directors meeting included several action items. Key discussions involved authorizing expenditure of funds for a joint water system connection with the San Gorgonio Pass Water Agency for a proposed heli-hydrant station, which also presents an opportunity for a future well site. The Board also considered requests for extensions of Will-Serve Letters for two single-family residential parcels (APN 403-030-023 and APN 403-030-024) in the Cherry Valley community, requiring main line extensions. Additionally, the Board reviewed a request for a Will-Serve Letter for the Marketplace at Oak Valley commercial development, which requires the dedication of a well site. Other action items included amending the District's Credit Card Usage Policy, initiating negotiations for a successor Memorandum of Understanding with the Employee Association, and authorizing the advancement of pipeline replacement projects with a corresponding budget amendment. The meeting included review of December 2025 financial reports and various quarterly status reports, followed by closed session discussions regarding real property negotiations.

Key discussions included the authorization for the General Manager to enter an agreement with The Mejorando Group for a Workforce and Succession Planning Project, noting that approximately 15% of the current workforce is eligible to retire within five years. The Board adopted Resolution 2022-20 regarding regulations for payment of candidate statements for the November 8, 2022 Election and approved the Notice of Election for the same date. A vote was taken to elect Beverli Marshall as the representative for the CSDA Board of Directors Southern Network, Seat B. The Board adopted Resolution 2022-21 regarding the 2022-2023 Annual Water Supply and Demand Assessment, emphasizing conservation needs due to declared Stage 3 Water Shortage. The Board also continued the review of California drought conditions, water use restrictions, and discussed strategies for large turf replacement, including potential variances for conservation efforts, and directed staff to bring back the drought resolution for modification. The Board approved additional spending for 2021 Audit Services and received and filed the Fiscal Year 2021 Capacity Charges Annual Disclosure. A contract was awarded to Harper and Associates Engineering, Inc., for design and engineering services for Water Storage Tank Recoating and Rehabilitation Projects. Significant time was spent addressing existing water supply commitments under the 1908 and 1909 Hannon Agreements, concerning unauthorized use of delivered water and issuance of Will Serve Letters (WSLs) to parties outside the original agreement, leading to a directive to clarify the District's obligation and potentially discontinue service to the delivery meter if misuse continues. Finally, the Board approved WSLs for two phases of the Fairway Canyon Master Plan Development and approved a request for Emergency Potable Water Service Connection for the Morongo Golf Club at Tukwet Canyon, subject to conditions and agreement preparation.

The Board of Directors meeting, held via teleconference, addressed several key operational and administrative matters. The Consent Calendar included approvals for budget variance reports, cash/investment balances, check registers, pending invoices, and minutes from previous meetings in January 2021. The Board acknowledged receipt of the Operating Budget Excellence Award from the California Society of Municipal Finance Officers for the FY 2021 Operating and 2021-2025 Capital Improvement Budget, and the Certificate of Achievement for Excellence in Financial Reporting for the 2019 Comprehensive Annual Financial Report. A presentation was given on groundwater banking. The Board approved the 2021 HR Dynamics & Performance Management Consulting Agreement. Status updates were provided on the Automatic Meter Read/Advanced Metering Infrastructure Deployment Project, noting 36 percent of meters are converted and expenses submitted for grant reimbursement. The status of the local emergency regarding COVID-19 indicated positive trends, and updates were given regarding fire emergencies. In reports for discussion, the Communications Committee is refining public outreach. The General Manager reported on the slow restart of imported water deliveries and discussed challenges related to the City of Beaumont's Ordinance 1113 concerning pavement cuts, which significantly increases repair costs. Directors reported on committee activities, including concerns about the administrative burden of issuing small refund checks for credit card fees.