Ashtabula County District Library

Key discussions during the meeting involved updates on the Bookmobile delivery delay due to a manufacturer's recall and ongoing construction issues at the Geneva location, including a twisted lintel requiring a change order. The Board approved the Director's requests to close the library early on October 26th for the ACDL Foundation's fundraising event, Books & Brews, and to allow alcohol service during that event. Permission was also granted to close the Geneva Library for the Geneva Grape Jamboree on September 28th. The Board reviewed and approved updates to Public Service Policies, emphasizing the use of non-gendered language. A third strategic goal, focusing on analyzing current space utilization, was established following a SWOT analysis discussion. Finally, the Board approved a furniture proposal from Library Design Associates totaling $198,160.

The meeting included updates on the E-Rate funding application for hotspots and a review of changes to the Genealogical Society Partnership Agreement, which was subsequently approved. The board discussed possible updates to the by-laws, focusing on public notice and meeting aspects. The library's response to COVID-19 was a significant topic, including the closure of libraries, actions taken during the March 18, 2020 meeting, the elimination of full-time positions, and a furlough plan for employees. The board approved a restructured organizational chart and extended causality pay for active employees. The director was authorized to make decisions regarding revised library hours prior to the next board meeting. Additionally, a motion was passed to contract with TBS.

The Board of Trustees held a special meeting to discuss financial matters related to a construction project. The board reviewed the current financial status, examined alternatives, and took action to drop some alternates while including others as part of the base project. Additionally, the board voted to change the naming rights for the kitchen.

The meeting included discussions and updates on various topics such as the Geneva Library, E-Rate funding applications, and the Foundation. The Board reviewed the Genealogical Society Partnership Agreement and discussed the broken electric ice melt system at the Ashtabula Building. There was also a review of the Board of Trustees By-Laws, and discussions on the Ohio Governor's Imagination Library. The Board addressed public health recommendations and implementations, including extending calamity days and granting Comp Time to employees. Additionally, the Board approved contracts with TBS and Dell to replace Userful services. The Board entered an executive session to discuss compensation of a library employee and approved a new contract for the Director.

The Board of Trustees held a special meeting and retreat to discuss several key topics. These included a presentation on Google Drive for collaboration, a review of the State of the ACDL, and an appreciative inquiry process. The board also discussed the library's annual report and statistics, staffing philosophy, and the bookmobile program. Additionally, the board reviewed a 10-year projection, 2020 permanent appropriations, and a draft 2020-24 technology plan. The board also discussed developing quantifiable goals and the board's vision, as well as the director's job description and performance.