Wayne Allen

The key discussions during this meeting included a review of the draft minutes from a Special Meeting held on July 14, 2025. The New Business segment focused on reviewing draft Request for Proposal (RFP), Request for Qualifications (RFQ), and Statement of Qualifications (SOQ) processes. Participants discussed the importance of having a district construction representative, leading to a motion to recommend the board hire a Civil Engineer as a Board Representative to guide potential retrofit and modernization projects. A continuing discussion involved the Hospital Seismic Retrofit Decision Tree, focusing on Scope of Work descriptions, Insurance coverage, and identifying an Engineering vendor.

The meeting included public comment on the meeting time. Key actions involved the appointment of Robert van Buuren as the Committee Chair and Gabriel Maroney as the Vice-Chair for the 2026 Calendar Year, with current Chair Hurst facilitating the remainder of the meeting. Staff reports included receiving and filing the October 2025 Measure C Finance report and the Measure C Oversight Committee Policy. Under the consent calendar, the minutes for the April 7, 2025, and May 5, 2025 meetings were approved. The regular calendar item concerned the consideration and approval of tabled Measure C unallocated funds, which was ultimately tabled again pending the provision of greater line item detail and current status information for the funds.

The meeting covered several key new business items, including the review of draft processes for a Request for Proposal (RFP), Request for Qualifications (RFQ), and Statement of Qualifications (SOQ). Discussions involved the MTCAP work sequence, focusing on the importance of having a district construction representative. The committee discussed recommending to the board the hiring of a Civil Engineer to guide potential retrofit and modernization projects. Additionally, the committee continued the discussion on the Hospital Seismic Retrofit Decision Tree for facility building options, addressing scope of work descriptions, insurance coverage, and identifying an Engineering vendor. Consent calendar approval was granted for the draft minutes of the Planning Committee Special Meeting dated July 14, 2025.

The meeting included the appointment of a new Chair and Vice-Chair for the 2026 Calendar Year, with Robert van Buuren elected as Chair and Gabriel Maroney as Vice-Chair. Key items included receiving and filing the October 2025 Measure C Finance report and the Measure C Oversight Committee Policy. The committee also considered the approval of tabled Measure C unallocated funds not to exceed $4,283,815 for previously authorized projects, but ultimately voted to table this item to a future meeting pending greater line item detail.

The agenda for this Regular Meeting of the Board of Directors included calls to order and roll call, followed by comments from the Board and the Community. Key items for discussion and action involved the approval of the agenda, corrections and approval of previous minutes (February 8, 2023, February 23, 2023, and March 16, 2023). Reports included updates from Adventist Health, the Mendocino Healthcare Foundation, and the Treasurer. Financial actions included accepting the Treasurer's Report and approving several significant fund transfers, including a $1,000,000 transfer and a payment to the Department of Health Care Services for a MediCal cost settlement. Committee reports were provided by various Ad Hoc Committees. New Business featured a discussion and action item regarding a Solar Panels Installation 20-year Power Purchase Agreement Proposal. Old Business addressed an address change request for 516 Cypress Street and a proposal for Adventist Health to coordinate with the District on the Adventist Health 2030 Seismic Compliance Plan, including authorizing the Chair to apply for the Small and Rural Relief Program. Finally, the adoption of updated Bylaws from the Ad Hoc Bylaws Committee was scheduled for consideration.