Vicki Kathleen Chavez

The meeting agenda included essential governance actions such as the declaration of conflicts of interest and the approval of the current agenda. Key actions involved the approval of the January 29, 2025, Monthly Meeting Minutes and the Consent Agenda, which encompasses the review of monthly finance reports, account summaries for expenses and revenue, bank statements, bank reconciliation, cash report updates, and voucher reports. Discussions were scheduled regarding correspondence from the Authorizer, reports from the Finance and Audit Committees which included possible action on Budget Adjustment Requests (BARs), the Head Administrator's report, reports from the Concilio de Padres and various standing committees (Academic Performance, Governance Board Development, Facilities, Safe School, and School Development). New Business featured the approval of Ms. Veronica Gallegos as a new Board Member, discussion and approval of the Wellness Policy, and a presentation on Immigration Policy.

The Governance Board held its regular monthly meeting. Key discussions included amending the agenda for the October meeting, approving the consent agenda which covers monthly financial reports, and reviewing correspondence from the Head Administrator. The Finance Committee and Audit Committee reported on spending being higher than reimbursements due to delayed state reimbursement for RFRs. The Head Administrator reported an enrollment count of 115 students and updates on developing a Cyber Incident Response Plan with Connect-NM. Reports were provided on the Concilio de Padres and Community Engagement, noting upcoming evaluator visits and a Winter Fest scheduled for December. The Governance Board Development Committee encouraged members to sign up for monthly training sessions. New Business focused on approving the P-Card use policy, including setting transaction limits, although a motion to approve the policy was tabled.

The governance board meeting addressed the declaration of conflicts of interest, which were none reported. Under New Business, the board discussed the PSFA Lease Assistance Award for SY 2026, including accepting the funds contingent on board approval. The board unanimously approved the Budget Authority Resolution (BAR) as presented.

The meeting included the approval of the current meeting's agenda and the minutes from the October 23, 2025 meeting, with a note to re-review the prior minutes when resent due to confusion over multiple meetings on that date. Key discussions revolved around the Consent Agenda, specifically the Monthly Finance Report, which highlighted significant cash flow concerns, noting that expenditures exceed revenue and a $15,000 bill is overdue. A meeting with the PED Charter Bureau was scheduled to request fund assistance. Furthermore, the Board discussed enrollment changes, the upcoming final funding cycle increase from the Kellog Foundation, and a new partnership with Mycelia involving AI for administrative tasks and hydroponics. The Board also addressed concerns regarding student attendance and tardiness, planning to involve parents through the Concilio. Unfinished business included the nomination and unanimous approval of a new Vice Chair, Mr. Camacho, and the unanimous approval of the Purchase Card Policy and Agreement with the Bank of Montreal. The next meeting's agenda will focus on cash flow updates and budget formulation.

The meeting agenda included essential procedural items such as the Roll Call and Call to Order, Conflict of Interest Declaration, and approval of the agenda for the Governance Board Annual Meeting. Key financial discussions involved the approval of the Monthly Finance Report, which encompasses summaries of expenses, revenue, bank statements, reconciliations, voucher reports, and Finance Committee notes. Other major agenda items featured a review of correspondence from the Authorizer by the Head Administrator, reports from the Finance and Audit Committees with possible action on Budget Adjustment Requests (BARs), the Head Administrator's Report, and reports from various committees including Academic Performance, Governance Board Development, Facilities, Safe School, and School Development. New business included a review of the School Safety Plan and P-Card Amendments.