Phil McDuffee

The meeting commenced with a roll call confirming a quorum. There were no public comments. The consent agenda involved the approval of the September meeting minutes. The regular agenda included an expression of appreciation for a departing commission member, Brian Nash. A significant portion of the meeting involved a discussion regarding the status of ordinance changes related to playhouses and playscapes, tracing the history of discussions from October of the previous year through December. Key concerns raised included the implications of removing square footage limitations and allowing encroachment into side or rear yards without a permit, and the procedural requirements for renoticing if changes to the ordinance related to accessory structures were pursued. The cost associated with renoticing, estimated at $2,200, was also discussed.

The agenda for the meeting included several key items concerning Chapter 107 of the Rollingwood Code of Ordinances. Discussions were scheduled regarding changes initiated by the City Council or Commission, specifically focusing on legal understanding of Section 107-516. Another significant discussion point involved addressing inconsistencies within Chapter 107 related to residential fence regulations, where conflicting provisions exist in Section 107-34 and the recently approved Section 107-81. The agenda also contained a Consent Agenda item for the discussion and possible action on the minutes from the January 7, 2026, Planning and Zoning Commission meeting.

The agenda for the meeting includes a call to order followed by a Roll Call. Public comments on items not on the agenda will be received. The consent agenda covers a discussion and possible action on the minutes from the October 20, 2025 meeting. The regular agenda items include the election of officers (President, Vice President, Secretary, and Treasurer), a discussion and update regarding the Rollingwood Park Design Group meeting, and a review of the RCDC Financials through December 2025. The corporation reserves the right to enter executive session to deliberate on legal consultation, personnel matters, real estate acquisition, prospective gifts, security personnel, and economic development matters.

The Park Commission meeting agenda includes the handling of public comments not listed on the agenda, followed by a Consent Agenda covering discussions and possible actions regarding the minutes from the December 9, 2025, and January 13, 2026, meetings, and the election of Melissa Morrow as Chair. The Regular Agenda features updates from Western Hills Little League, Western Hills Girls Softball, and Western Hills Athletic Club. Other regular items include discussions on the Rollingwood Park Design Group meeting, recommendations for a dog off-leash area to the City Council, Rollingwood Park entrance and parking area improvements, mosquito treatment solutions for the lower park, and a review of the Quarterly Park Walk Through report from Public Works. Department reports include the Park Commission Financials through December 2025. The agenda also noted potential for executive sessions to discuss legal counsel consultation, personnel matters, real estate acquisition, prospective gifts, security personnel, and economic development.

The Park Commission meeting commenced with roll call and noted no public comments. The minutes from the December 9th meeting were approved, and Melissa Morrow was reappointed as Chair. Discussion included updates from Western Hills Softball regarding registration status, tentative spring season dates (practices starting February 2nd, first games February 28th), and scheduled breaks for spring break and Easter weekend. A member raised concerns regarding access control to the concession stand building following changes in concession operation and coordination with the city. An update on the Western Hills Athletic Club construction noted that the city is working to relocate access routes planned during construction. The Commission discussed the ongoing closure of the pool due to a leak. Finally, the Commission granted approval for the Rollingwood Women's Club 5K event scheduled for March 29th, which will utilize the lower park area. A significant portion of the meeting involved discussion and action regarding the design for creating a separate dog area, focusing on protecting five large heritage trees, incorporating pervious base material, designing for runoff detention via a French drain, and planning for aesthetic elements like boulders and masonry columns for parking lot organization and access control.