Paul Fay

The board meetings covered various administrative and operational matters, including the consideration of kitchen design plans and construction bidding processes. Discussions included updates on litigation, club management reports regarding membership, golf operations, and racquets and fitness programs. The board addressed membership fee structures, authorized bond alternative presentations, and ratified the results of the District election. Additionally, the board managed budget revisions, reviewed payment authorizations, and handled the bid opening process for professional consulting services.

The Board of Supervisors discussed and approved several operational and administrative items, including kitchen renovation design plans, amendments to the membership initiation fee structure, and budget resolutions for the fiscal year. Key activities included the ratification of professional consulting service proposals for election ballot counting, authorizing bond alternative presentations, and initiating a bidding process for construction projects. The meeting also included election result announcements and the administration of oaths of office to newly elected members.

The meetings covered multiple operational and strategic items, including a review of kitchen project designs and construction bidding, and the ratification of general and enterprise fund budgets. The board also addressed fee structure amendments for club facilities and initiation fees, evaluated bond alternative financing options, conducted the general election and ballot counting, and performed interviews and ranking for professional consulting services proposals. Additionally, the board discussed staff reporting matters, including legal updates on bond litigation and financial analysis, and organizational appointments for district officer positions.

The meeting covered several organizational and administrative matters, including the approval of the Minutes of the December 2, 2025, Workshop Meeting. Key discussions focused on Resolution 2026-06, concerning Amended General Election Rules, which was approved, and the need to review 2028 election procedures in the future. District Counsel provided updates on potential ethics violations, recommending the Chairperson resign from the PBM Management Committee, and confirmed an unrelated complaint against the Election Chair had no merit. Staff reported on open public records requests and the mailing of voter ballots. Club management presented operational and financial reports, noting discussions on membership attrition and future review by the Strategic Planning Committee. The Finance Committee is planning a workshop regarding bond processes and researching purchase card options. Business matters included a discussion on membership caps, which was tabled after reviewing a resolution to exceed the cap, and a public hearing concerning the revision to the Rules of Procedure (Rule No. 1.3), which was subsequently approved via Resolution 2026-05. A public hearing date (March 13, 2026) was set for the Country Club Facility Usage Policy and Fee Structure via Resolution 2026-07, with the initiation fee increase implementation scheduled for April 1, 2026. Finally, the Board ratified Payment Authorization Nos. 152 - 153.

The workshop meeting focused on reviewing results from several member surveys. Key discussion points from the Social and Dining survey included implementing expanded, consistent hours, menu changes, and live music/dancing based on member feedback, with salad being the most requested food item. The Golf survey review highlighted high satisfaction with course conditions (92% rated Excellent/Very Good) but noted areas for improvement such as tee-time availability, cost, and driving range quality. Action items suggested included practice facility improvements and locker room enhancements. The Fitness and Wellness survey indicated that facility cleanliness was the highest-rated aspect, though the classroom space scored lowest, with Pilates reformer being a most requested piece of equipment. For the Racquets Survey, high satisfaction was noted for court quality (96% Excellent/Very Good) and staff approachability (79% Excellent/Very Good), with requests for more pickleball courts and enhanced social events. The meeting also included an overview of the Capital Reserve Funds, detailing the sources and uses for the Five Year Capital Plan for Fiscal Year 2026. Supervisor comments addressed an upcoming candidate forum and included a statement clarifying architectural pre-work for the kitchen and fitness center designs, particularly noting challenges with expanding the existing fitness center due to non-structural exterior columns.