Patricia Powers

Key discussions included the appointment of an Audit Selection Committee, the acceptance of the Audit for the Fiscal Year Ending September 30, 2025, and authorization to open an account with the State Board of Administration. Staff reports covered consideration of an adjustment to the District Counsel Fee Structure, review of the Engineer's Personnel Billing Rates, and the monthly Field/Property Manager report, which addressed maintenance items like stucco repair and perimeter lights. The Board approved a motion authorizing staff to pressure clean center median sidewalks not to exceed $4,000, subject to verification of District purview. A proposal for holiday décor, specifically installing poinsettias, was approved not to exceed $1,888. The Board also accepted the final approval of the FY 2024 Report Performance Measures and Standards. Finally, the Board addressed upcoming holiday schedule coverage for pool security, appointing a liaison to coordinate with staff regarding extended hours for Christmas coverage.

The board discussed various topics including a resolution to reschedule the public hearing due to a conflict with the Miami-Dade County School Board. They considered an engagement letter with Grau & Associates to perform the audit for the fiscal year ending September 30, 2025. The attorney provided a legislative update, and the engineer presented the annual engineering report for fiscal year 2025-2026. There was also discussion regarding sidewalk maintenance and signage, with a decision made not to incur costs for sidewalk repairs but to report issues to the county. The field report covered enhancements, iguana issues, and maintenance. The board also discussed community issues such as parking and HOA involvement.

The meeting included organizational matters such as confirming General Election results via Resolution #2025-01, declaring Seat #2 vacant (Resolution #2025-02), and electing officers (Resolution #2025-03). The Board considered resolutions to designate a new Registered Agent (Resolution #2025-04) and approve the proposed Fiscal Year 2026 Budget, setting a public hearing date (Resolution #2025-05). Key operational discussions involved ratifying invoices for Landscape Services, accepting the Fiscal Year Ending September 30, 2024 Audit, and ratifying the engagement letter with Grau & Associates for that audit. Staff reports covered legal memoranda on stormwater system requirements and anti-human trafficking laws, security camera installation protocols, and updates on field maintenance, including issues with waste container pickup and mice activity near the pool area. The Board approved the Performance Measures and Standards as required by Florida Statute 189.0694 and approved the Check Register and Unaudited Financials. Supervisors requested follow-up on pressure washing sidewalks, replacing thinning entrance landscaping with clusia, changing mulch color, and addressing overgrown grass near a lake area which might be a breeding ground for rodents.

The meeting addressed several organizational matters, including the acceptance of a resignation letter and the appointment of a new supervisor to fill an unexpired term. The board also discussed and approved the election of officers. The proposed fiscal year 2025 budget was reviewed, with a decision made to set the public hearing. Procedures for the general election were discussed, and staff reports were presented, covering legal updates, field management, and property maintenance. The board approved a proposal for night monitoring and upgrades to the camera system to enhance security. Financial reports, including the check run summary and unaudited financials, were also approved. Finally, supervisors requested the removal of a shed by the HOA.

The agenda includes organizational matters such as the election of officers, and approval of minutes from the August 27, 2025 meeting. Staff reports from the attorney, engineer, field/property manager, and CDD manager will be presented, including the final approval of the FY 2024 report performance measures and standards. Financial reports will be reviewed, including the approval of the check run summary and acceptance of unaudited financials. Supervisors' requests and audience comments will be addressed before adjournment.