Nicole Hopkins

The Administration & Finance Committee meeting agenda included several items for recommendation to the full board. Key discussions focused on the final 2026 Budget and Appropriation Ordinance (O26-002), which involved numerous adjustments across various funds, including restructuring the Marketing Department and reallocating payroll funds. The committee also planned to recommend approval for an Ordinance (O26-001) abating taxes levied for the 2025 bond issue and a Resolution (R26-001) committing revenues for the BPC Golf Course and The Club at Prairie Stone operations to ensure compliance with GASB standards. Other items included reviewing the Open and Paid Invoice Register totaling $3,469,338.84 and recommending the inclusion of the Administration, Finance & IT Report and 4Q2025 Goals in the Executive Director's Report.

The Regular Board Meeting included the approval of the agenda, recognition of employee longevity and quarterly/annual employees of the year, and comments from the audience. The meeting was recessed for an Administration & Finance (A&F) Committee Meeting before reconvening. The Consent Agenda covered numerous items including approvals for 2026 asphalt repairs, sealcoating, mowing services, mower purchase, a banquet chair purchase, the 2026 Budget & Appropriation Ordinance, the 2025 Tax Levy Abatement Ordinance, a resolution committing revenues, the Open and Paid Invoice Register, and the Revenue and Expenditure Report. The Board also accepted minutes from various committees and approved minutes from a Special Board Meeting and a previous Regular Board Meeting. Discussions involved the President's Report and the adoption of the Executive Director's Report. Old and New Business sections were also noted.

The Recreation & Facilities Committee agenda for the January 20, 2026 meeting included approving the agenda and the minutes from the November 18, 2025 meeting. Key New Business items involved recommending approval to the full board for the purchase of banquet chairs for Bridges of Poplar Creek from ComforTek Seating for a total of $47,665. The committee also planned to recommend including the January Recreation Board Report and the January Facilities and Marketing Board Report in the January Executive Director's Report.

The agenda includes discussion and potential recommendations regarding the 2025 Tax Levy Ordinance, the PTELL Reduction Ordinance, and contracts with Comcast/Xfinity for network fiber and coax upgrades. Also on the agenda are the Administration, Finance, and IT Report, the Open and Paid Invoice Register, and the Revenue and Expenditure Report.

The meeting included the election of a Chairperson and a review of the Year 2020 Audit & Compliance Report. There was also a question and answer session. The annual financial report was briefly reviewed. The meeting was adjourned at 1:05 p.m.