Michelle Hubbard

The meeting commenced with a roll call and the Pledge of Allegiance. Key discussions included the administrator's report, which detailed ongoing budgeting processes, the initiation of the large wastewater treatment plant capital improvement project with bid proposals being solicited, and updates on funding requests for the lead service line replacement project. The inspector's report highlighted significant construction projects, including an interior remodel at the IBW Local 109 Union Hall and an addition to the HY building. Department head reports covered street maintenance, training for utility locating services, salt stock preparation, cleanup activities at a recently purchased property, and the plan to rebid the property cleanup due to asbestos discovery. Police department updates included confirmation of full staffing and an application for a traffic enforcement grant (IDOT). Finally, the council reviewed and approved payments for period bills totaling $144,561.52, noting significant increases in sludge waste disposal costs.

The meeting commenced with a presentation honoring retired Mayor Dwayne Dawson for his 47 years of service. Key agenda items included the administrator's report, which detailed the progress of the Rainbow Ridge project water main extension and the sewer project loan application, anticipating construction timelines in late 2026 or 2027. The inspector's report noted significant case valuations and permit fees for January. Department head reports covered water main breaks and the timeline for the sewer project extending into 2029. The Police Chief reported a smooth transition and noted minor engine issues with squad vehicles related to excessive idle time. The council approved semimonthly bills, including a large surplus distribution from the Rock Island County Treasurer. Approval was also granted for the Milan Harvest Parade scheduled for September 5th, with Dwayne Dawson named as the parade marshal, and for Village payment for police officers supporting the event. Additionally, an ordinance was passed to rename a general obligation bond ordinance to 1810A for sequencing correction, and another ordinance was approved declaring surplus revenue from TIF districts 2 and 3 for distribution to taxing bodies. Finally, a motion was passed to approve an enhanced interior design proposal for Dixon Park improvements not to exceed $6,500, and a correction to the legal description regarding the dedication of roadway at the William Young housing addition was addressed.

The meeting commenced with roll call and the Pledge of Allegiance. Key agenda items included the approval of the minutes from February 2nd. The Treasurer's report detailed January financial activity, noting the closure of the special tax allocation fund (TIFF 1) with funds transferred to TIFF 4, and the processing of a $50,000 check for the Brisman fund closure. The report also highlighted that the water sewer fund was trending in a higher deficit than budgeted due to the inclusion of the Rainbow Ridge project. General fund revenues, including sales tax and cannabis tax, were normal, while the municipal utility tax was slightly up. A development agreement payment of $124,000 concluded the activity for TIFF 2. The board then approved routine and miscellaneous bills totaling $259,210.69, following clarification on the exact amount. A request was approved for the AFSP Out of Darkness walk scheduled for October 11th, 2026, which is a free community event focused on suicide prevention education and support. Finally, the board considered Ordinance 1814 to borrow funds from the Illinois EPA public water supply loan program for the 100% reimbursed replacement of lead service lines, which will require upfront payment for work completed monthly before reimbursement.

Key discussions included consideration of semi-monthly bills, totaling $117,737.16 across various funds, and the January Treasurer's Report, noting the closure of TIF II and transfers to TIF IV. The Board heard a presentation from the Greater Metropolitan Area Housing Authority regarding renovations and long-term affordability for William Young Homes, approving a Letter of Support. Appointments were confirmed for members of the Planning Commission and the Building Board of Appeals. Significant attention was given to the Wastewater Treatment Plant (WWTP) improvements, involving approving Amendment #1 to the design services agreement with Strand Associates, which adds onsite construction monitoring for an increased cost of $65,000, and approving an Ordinance to borrow up to $40 million via the WPCLP for the project. A Resolution was passed designating the authorized representative for signing WPCLP application documents. Additionally, a Resolution was approved for 2026 Motor Fuel Tax (MFT) expenditures. During the Citizens Opportunity segment, a representative encouraged the adoption of a Responsible Bidder Ordinance.

Key activities during the meeting included badge pinning for the new Police Chief and swearing-in ceremonies for new Captain, Sergeant, and Officer positions within the Police Department. The Administrator's report detailed progress on the Rainbow Ridge water services contract and provided updates on the wastewater treatment plant project, estimated at over $33 million and anticipated to be substantially funded by an Illinois EPA loan. The Inspector's report noted a low volume of permits issued. Department heads reported on watermain breaks, snow cleanup, and facility maintenance. The Council considered and approved two ordinances: Ordinance #1810 abating taxes for outstanding General Obligation Refunding Bonds from 2014 and 2018A, and Ordinance #1811 providing for the issuance of new Taxable General Obligation Bonds, Series 2026. Additionally, an Engineering Services Agreement with Klingner & Associates was approved for reviewing the Illinois State Water Survey's floodplain study data related to FEMA levee system reaccreditation.