Megan Traficano

The agenda for the meeting includes a call to order, public participation, and consent approvals covering the minutes from the February 10, 2026 meeting and the unaudited FY26-to-date Profit and Loss Statement. Key discussion items involve approval of RFCCA expenses (bills and transactions) and reports on facilities and capital improvements. Old business items focus on Community Center lease obligations, building security projects, Capital Improvement Committee updates, and room rental approvals. The comprehensive facilities report details status updates on the RFP for architect services, HVAC system issues requiring replacement estimates (including a $625,000 quote from PremiStar for rooftop units), elevator maintenance status, fire suppression coordination, parking lot signage implementation for new lessees, utility management (gas and electric deposits), cleaning service allocations, and the planned interior numbering system for the second floor.

The meeting began with the approval of a six-item consent agenda, including the minutes from the January 13, 2026 meeting, the FY26-to-date Profit and Loss Statement, and various agreements and funding recommendations, such as assigning the Ledgers Inc agreement to Ravix Group and allowing NAMI Living Room expenses. Reports covered the delay of 2025 first installment tax bills until April 1, 2026, due to Cook County Treasurer mailing schedules, updates on reassessment data, and notifications sent to residents. Senior programming updates noted upcoming tax preparation assistance by Triton College's RSVP program. The Mental Health Committee (MHC) and Youth and Family Services (YFS) reported on their respective grant application reviews. The Supervisor reported on General Assistance client activity and numerous external meetings focused on Intergovernmental Agreements (IGAs) with Oak Park Township regarding programming and budget allocations, particularly for Youth & Family Services and Senior & Disability Services. Financial matters included the approval of $93,364.23 for Operating Fund Bills and Accruals and $1892.25 for General Assistance Fund Bills and Accruals. Unfinished business included following up on compliance certificate collection from committee members and discussions regarding the Assessor's FY27 budget submission, which showed a significant increase over prior years. The Board also discussed pending Intergovernmental Agreement Statements of Work (SOW 4-5) with Oak Park Township. New business briefly mentioned the Sheridan senior living community being under new management and forthcoming elector items for the Annual Town Meeting.

The meeting included the approval of the consent agenda items, which covered the minutes from the previous board meeting and executive session, the unaudited FY26-to-date Profit and Loss Statement, the Township Policy Handbook effective July 1st, and various grant agreements with agencies such as Housing Forward, NAMI Metro Suburban, and others. The Assessor reported on the certification for the 2025 Cook County Assessment, delays in the second installment property tax bills, and preparations for the 2026 triennial reassessment. Senior Outreach updates included potential expansion of programming at the RFCCA and organizing a Senior Potluck Picnic for July 12th. Discussions on Mental Health Services focused on the MHC Needs Assessment Survey 2025 Results and delaying a decision on FRED Parent Group Zoom meetings until the fall. Youth and Family Services reported planning for a backpack program distribution targeting 1,000 units. The Village Collaboration Committee noted the distribution of new resident welcome kits and preliminary discussions regarding the 2030 census. In reports, the Township confirmed participation in Emergency Senior Services via the State of Illinois and noted that Board members must complete Open Meeting Act recertification. Key actions included the unanimous approval of the FY26 Budget and the appointment of Ross Lissuzzo to the Youth and Family Services Committee and Rick Prescott to the Senior Services Committee. New business addressed necessary updates to the RFT-RFCCA Lease Agreement and Services Agreement, and plans to address increasing telephone line costs.

The meeting addressed public concerns regarding rent and the use of facility spaces. The consent agenda was approved, which included minutes from the previous meeting, the unaudited FY26-to-date Profit and Loss Statement, a motion regarding the conversion and disposal of older Closed Session minutes and audio records, approval for OPT Tenant Improvements, a room rental agreement for the Cactus Society, and the Anderson Lock contract for exterior doors. Authority fund bills and accruals totaling $16,513.36 were approved for payment. Key discussions centered on the Facilities and Capital Improvement Committee report, including the status of the RFP for Architect Services, ongoing HVAC issues such as thermostat inaccuracies and damper concerns, and a comprehensive review of building infrastructure needing upgrades (HVAC units, electrical main switchboard, fire alarm, solar readiness, lighting, envelope, and water fixtures). Elevator service, which is moving to a pay-per-service basis with Anderson Elevator, was discussed, as were fire suppression inspection consolidation and parking lot management, including signage and signage for reserved spots. The sliding door is awaiting an adjustment to remove the key fob requirement immediately. Interior second-floor numbering and directory updates are being led by OPT. Snow removal service adjustments were noted. Security updates included rekeying by Anderson Lock, internet installation for alarm systems, and signing an agreement with Forest Security. Utilities updates covered changes in natural gas supply and new ComEd deposits. Cleaning services through Cintas were established for specific areas. Old Business heavily focused on the Community Center (RFCC) lease obligations, including definition of premises, shared gym calendar, third-party agreements not being canceled by RFCC, and an outstanding ComEd balance. Security entrance issues concerning key fobs and sign-in procedures for various tenants and anonymous groups were debated without immediate action. Future committee meetings and room rental requests, including one from OPRFHS D200 requiring cost verification, were reviewed. The Board entered into a closed session relating to RFCCA property.

Key discussions during the meeting included public participation regarding rental rates for Jazzercise classes, with members expressing concerns about pricing and requesting non-profit status consideration. The Board emphasized the facility's reliance on rental income for funding repairs. Consent agenda items approved included the FY26-to-date Profit and Loss Statement, various lease agreements (Opportunity Knocks, CAYR Connections, IGA with Oak Park Township), and an RFP for Architectural Service. Expenses totaling $54,635.37 were approved. Facility discussions covered issues with the front sliding door, obtaining HVAC replacement cost estimates, proposals for rekeying doors and installing new security sensors/cameras, and plans to modify the trash enclosure for increased parking. Old business included reviewing payment statuses and rental agreements for various groups like ACB Sports LLC and IMPACT Youth Sports, and approving a 3-year agreement with Forest Security for building security subject to attorney review. New business involved discussing rental pricing structures for the Sunflower Chamber Orchestra and establishing new hourly rates for various non-profit and general rentals. Utility account changes (ComEd, Nicor) and parking lot modifications for dedicated vehicle storage were also addressed.