Matt Biagetti

Key discussions and actions taken during the meeting included updates on landscaping, where staff noted plans to fill in gaps and replace certain plants. Regarding road inspection, the Board approved the proposal from Legacy Engineering for roadway core samples and testing. The Operations Manager reported on the completion schedule for the Landings kiosk repair and the FPL lighting project. Approvals were granted for new Sunbrella awnings at the pool deck and playground, and for repainting the splash park using Tito's services. In discussions concerning Capital Projects for Fiscal Year 2026, the Board approved leasing cardio equipment from Commercial Fitness subject to specific maintenance terms and approved the purchase of a specific Matrix machine. Additionally, approval was granted for new rubber tile flooring for the gym. Financial reports were reviewed, including the Financial Statements as of November 30, 2025, and the assessment collection rate of 93.7% for fiscal year 2026. Construction funding requests numbers 8 and 20 were also approved.

The agenda for the upcoming meeting includes a Roll Call, Public Comment period, Staff Reports from Landscape, District Engineer, District Counsel, District Manager, and Operations Manager. Key considerations involve proposals for the Soccer Field Turf, Janitorial Services, and Phase 4 Playground Fence Repairs, as well as a resolution instructing the St. Johns County Supervisor of Elections to conduct the District's 2026 General Election. Financial reports covering statements as of December 31, 2025, assessment receipts, and the check register will also be reviewed.

The meeting included discussions on pending public comments regarding final road striping completion. Staff reports covered the District Engineer's presentation of a proposal for groundwater evaluation, which required obtaining additional quotes. The District Manager reminded members about completing ethics training. The Amenity Manager reported on community events and the departure of the previous vendor for Charlie's Grill. Operations discussions included approving a proposal to relocate the Windemere fence. Capital project discussions for Fiscal Year 2026 focused on prioritizing gym improvements, including new cardio equipment estimates, and addressing Phase 3B, potentially starting with installing boulders in the Windemere area. The Board also approved a resolution to designate the District Manager as an officer of the District for document signing purposes. Financial reports reviewed included statements as of October 31, 2025, assessment receipts showing 5% collected for FY2026, and approval of the check register. Construction funding requests for Phase 4 and Phase 3B were also approved. Audience comments addressed staffing hours for monitor services and the status of paving on Trophy Lake and skirt areas near the school.

The agenda for the upcoming meeting outlines several key areas for discussion and action. Staff reports are scheduled for Landscape, District Engineer (including proposals for Road Inspection), District Counsel, District Manager, Amenity Manager, and Operations Manager (including a report and proposals for New Awnings and Refurbishing and Painting of the Splash Park). A significant portion of the meeting is dedicated to discussing Capital Projects for Fiscal Year 2026, specifically Proposals for Soccer Field Enhancement, Proposal for Fitness Equipment, and Gym Flooring. Financial reports will cover Statements as of November 30, 2025, Assessment Receipts Schedule, Check Register, and Construction Funding Requests Nos. 8 and 20 (Phase 4). The document also includes the minutes from the previous meeting held on December 18, 2025, which addressed staff reports on road inspection proposals, ethics training reminders, amenity events, fence relocation approval, initial discussions on capital projects for FY2026 (gym improvements, Phase 3B, and soccer field estimates), approval of a resolution adding the District Manager as an officer, approval of October 31, 2025 financial statements, and approval of construction funding requests.

Key discussions included public comments regarding water leaking from the road, fence placement on Windemere, and erosion on a lake bank. Staff reports covered an inspection of lake banks indicating high water levels, with recommendations for pipe cleaning or evaluation of groundwater swelling, and the expected completion timeline for connector road lighting. The board approved a proposal for pouring a new sidewalk near the soccer field and approved a proposal for a winter annual rotation. Capital projects for Fiscal Year 2026 were discussed, including potential improvements to the gym and soccer field, and the future addressing of the Windemere common area. The board also approved Resolution 2026-01, amending the Fiscal Year 2025 budget. Financial reports were reviewed, noting 102% collection of on-roll assessments for FY2025, and the check register was approved.