Mary Bylsma

The committee reviewed various administrative procedures and board policies, including student member election processes, board vacancies, meeting agendas, public records, and travel regulations. Key discussions involved the potential for having two student trustees, one for each college, and legal considerations regarding eligibility requirements. Additionally, the committee previewed proposed revisions to several policies and procedures to be presented to the full board of trustees for future consideration.

The Board Policy Committee meeting included informational presentations on several Administrative Procedures scheduled for second reading, such as those related to Academic Calendars (4010) and Graduation Requirements (4100). Key discussion points involved an update on the District Policies & Procedures Committee's review schedule and the formal acceptance of the 2026 Meeting Schedule. Additionally, the committee previewed proposed policy revisions for both second reading and first reading items, including policies on Institutional Code of Ethics (3050) and Use of Copyrighted Material (3750). Recommendations for revisions on several policies, including 4020, will be provided to the full Board of Trustees at the subsequent regular meeting.

The Finance Committee meeting addressed several key areas. Reports included a Quarterly Report on the District's Financial Condition, showing non-resident tuition revenue above budget, and an update on Full Time Equivalent Students (FTES) as of January 7, 2026. The committee reviewed the proposed 2026-27 Nonresident Tuition Fee of $338, which is the district's average cost. Additionally, the annual independent financial audit report for the fiscal year ending June 30, 2025, was presented, receiving an unmodified opinion. Information regarding Governor Newsom's Proposed 2026-27 Budget was also shared.

The meeting included a monthly financial status update and a Full Time Equivalent Students (FTES) update. There was a discussion regarding an update on the Annual District Audit Exit Report, including a 45-day delay authorized by the Federal Government for audit submissions, and a discussion on withdrawing from membership in the Schools Excess Liability Fund Joint Powers Authority (SELF).

The meeting included updates from meetings with the Chancellor and President, a call for classified representation due to vacancies, and a discussion on the Public Safety Team. Reports were given by the Executive Board and Campus-Wide Councils and Committees, including updates on the Participatory Handbook Guide, College Council, Institutional Effectiveness Council, and various other committees. There was a discussion and action item regarding the Participatory Governance Handbook, recognition of classified professional years of service, and announcements of upcoming events.