Maggie Begoun

The board discussed agency reports regarding the South Umpqua Strategic Implementation Area, potential new funding, and water quality issues. Compliance cases related to agricultural water quality were reviewed. Financial discussions included year-end reports, IRS matters, and adjustments to staff hours to manage the budget. Grant statuses for various projects were provided, along with upcoming grant writing opportunities. Project updates were given regarding creek restoration and conservation work. Directors also noted environmental impacts on local hay production due to high temperatures.

The meeting covered several key operational and project updates. Discussions included delaying employee reviews until a separate meeting on December 17th, and approving edits to pages 10-19 of the Personnel Policy. Agency reports covered timber prices, personnel changes at Partnership for Umpqua Rivers (PUR), and the DC Weeds Advisory Board (DCWAB) exploring ways to support grant applications for noxious weed control and requesting the County Commissioners declare the SWCD as the weed authority. The Natural Resources Conservation Service (NRCS) report noted changes coming to EQIP & CSP programs. Financially, the board approved increasing the district vehicle repair budget by $2000 and approved an increase in the monthly healthcare payment to employees, allowing them the choice between an untaxed SDAO group plan contribution or a taxed stipend for individual plans. Conservation Technician reports detailed project statuses including Beaver Dam Analog work, grant submissions, and blackberry control methods. Director reports addressed ongoing IRS Offer in Compromise discussions and progress toward securing a case manager.

The meeting included a Strategic Planning Workshop Discussion focusing on current District work through grant reviews. Key projects discussed included the Fall Creek Restoration Project, covering erosion control, fencing cattle out of the creek, and native planting, and the status update on the Weaver Creek project phases. Staff detailed the current informal process for grant writing, with plans to introduce a formal Grant Review Committee policy next month. Personnel Policy edits for the first nine pages were discussed, with review of the next ten pages scheduled for the December meeting. Agency reports from the ODA detailed new formal rules being written for Capacity Grants, budget cuts impacting the agency, and announcements for upcoming conferences and manager listening sessions. Financial discussions covered October financials, cash flow projections for FY26-27 contingent on grant awards, and the necessary approval of the Annual Agreed Procedures (AUP) engagement letters with Grimstad CPA, which is required for the Capacity Grant standing. Medical benefits options, including increasing staff stipends for healthcare.gov plans versus enrolling in SDAO plans, were presented for decision in December. The Annual Meeting was postponed until after the AUP is finished. A potential agreement with NRCS for Technical Service Provider work was noted. The Conservation Technician reported on various ongoing projects including Weaver Creek, Beals Tributary, and grant updates for OWEB and others, noting several projects are awaiting funding decisions or contractor availability.

The meeting schedule included a District Planning Workshop covering Financial Discussion and Moving Forward. The subsequent Board Meeting tasks included Grant Updates, IRS Updates, and AUP Updates. Following the call to order, agency reports were presented. Key agenda items included a review of the Financial Report, the Admin/Weeds Report, and the Conservation Tech Review.

The meeting schedule included a District Planning Workshop for Board Directors focusing on Personnel Policy. The main Board Meeting agenda encompassed discussions and reviews related to the FY26-27 Budget, confirmation of AUP completion status, the Annual Meeting Resolution, Financial Reports, Admin/Weeds Reports, and Conservation Technology updates. Board Directors provided their respective reports prior to adjournment.