Lynn Willow

The meeting included a review of election results and the presentation of the Treasurer's report, detailing bank balances, accounts receivable/payable, and year-to-date revenue and expenses. Invoices totaling $44,332.13 were approved for payment. The bookkeeper's report covered several utility payments and updates regarding the mainline contract review and required documentation from a contractor. A discussion on customer water shut-off valve accessibility resulted in a decision requiring a 24-hour notice. The Operator in Responsible Charge (ORC) report confirmed negative Bac.-T samples, meter readings, system flushing completion, maintenance on pressure tanks, and replacement of a leaking service line. The ORC also reported an incident of water theft by a company at the Fellowship Church. Old business included discussions on tap fees and the upcoming Tobin mainline project. The Board entered executive session to discuss legal issues, including an update from legal counsel and a resolution regarding a contractor caught using district hydrants without authorization, which was settled by a proposed agreement.

Key discussions during the meeting included a Board Member Petition where a vice president nomination was accepted, review of financial reports detailing account balances, revenues, and expenses, and approval of outstanding invoices totaling $47,574.72. The board reviewed utility billing details and discussed an inquiry into sub-metering an additional dwelling unit. A significant portion of the meeting was dedicated to an executive session concerning legal issues related to unauthorized use of hydrants by Ajalax Construction, with discussions ongoing with the El Paso County Sheriff regarding potential charges. Operational reports noted negative Bac-T samples, meter readings, installation of additional hydrant locks, and the filing of the Consumer Confidence Report. Old business involved updating the Rules and Regulations (R&R) and confirming a court case win from 2024, with plans to pursue past judgments.

The Board meeting included the review and acceptance of the Treasurer's Report, which detailed current account balances, accounts receivable/payable, and year-to-date revenue and expenses as of December 31, 2024. The Board approved payment of bills totaling $49,654.58. The Bookkeeper's Report covered utility autopayments, tax liabilities, and updates on legal council contracts, CPA audits, budget submissions, and preparations for the 2025 election. The Operator's Report confirmed negative Bac.-T samples, meter readings, and noted that deficiencies from a CDHEP Sanitary Survey have been corrected. The operator suggested replacing office lighting with LED and recoating a water tank. A draft 'Invitation to Bid and Scope of Work' for the 2025 Tobin Road project was presented for review. Following discussions on bid invitations, the Board entered an executive session to discuss legal issues and lawsuit proceedings, subsequently directing the District's Attorney to present a counteroffer settlement to CASAS.

The Board meeting included the review and approval of the Treasurer's Report, which detailed current account balances, accounts receivable/payable, and year-to-date revenue and expenses, alongside construction costs for several projects including the Tobin Road mainline, Well #1 work, and Price Storage Tank resurfacing. The Board approved the payment of bills amounting to $33,128.38. Key operational discussions involved directing the bookkeeper to proceed with an engineer analysis comparing flow rates versus tap sizes and fire suppression needs, and reviewing the Operator's Report which confirmed negative Bac.-T samples and planned meter replacements. In New Business, the Board reviewed the 2026 budget and subsequently approved an increase to monthly water rates, water tier rates, and bulk water rates. The Board also approved adding the tap application form to the Rules and Regulations document.

Key discussions during the meeting included the review and acceptance of the Treasurer's Report, which detailed current bank balances, accounts receivable/payable, and year-to-date revenue and expenses, alongside construction costs for various projects such as the Tobin Road Mainline Project and Well #1 Rehabilitation. The board approved the processing of outstanding bills. The Bookkeeper's Report covered autopay details and notification of three water shut-off notices. Operational reports noted negative Bac.-T samples, completion of the Tobin Road project, ongoing recoating of the Price Plant Tank, and system operation solely off the Price Plant since September 5th due to Well #5 issues. New business focused on discussions regarding commercial versus residential tap sizing and the potential for increasing base rates per tap size.