Lucas Williams

The upcoming Mayor and Village Board of Trustees meeting is scheduled for January 20, 2026. Key agenda items include consideration and action on Budget Adjustments for Fiscal Year 2025, a review of the Mt. Zion Board of Police Commissioners 2025 Annual Report, and consideration of Resolution 2026-1, which authorizes a Joint Funding Agreement with the State of Illinois Department of Transportation for Main Street Design Engineering. The agenda also includes Mayor & Trustee Items and an Executive Session to discuss specific employee matters, collective bargaining, and real property transactions.

The meeting agenda included a Pledge of Allegiance and a Public Forum for community comments limited to three minutes per speaker. The Consent Agenda items for review included the current agenda, minutes from December 15, 2025, Fund Warrants from January 20, 2026, and the Treasurer's Report for December 2025. New business focused on Budget Adjustments for Fiscal Year 2025, consideration of the Mt. Zion Board of Police Commissioners 2025 Annual Report, and a resolution regarding a Joint Funding Agreement with the State of Illinois Department of Transportation for Main Street Design Engineering. The agenda also designated time for Mayor & Trustee Items and an Executive Session to discuss matters related to employee appointment/discipline, collective bargaining, and real property transactions.

The regular meeting agenda for the Board of Trustees includes several key areas of focus. The meeting will cover the Accountant's Report, which includes the monthly financial review and approval of bills, including invoices from Lauterbach & Amen and legal invoices from Cavanagh & O'Hara, LLP, as well as a review/update on the Cash Management Policy. Investment Reports from Verus Advisory, Inc., including the State Street Statement, will be presented. Other items include reviewing Communications and Reports (Affidavits of Continued Eligibility and Statements of Economic Interest), approving Trustee Training Registration Fees, addressing Applications for Membership/Withdrawals from the Fund, and handling Applications for Retirement/Disability Benefits. New Business items feature designating an IDOI Security Administrator, approving Annual Cost of Living Adjustments for Pensioners, and reviewing Trustee Term Expirations and Election Procedures. The Attorney's Report will include legal updates.

The meeting minutes document details the proceedings of the October 21, 2025, session. Key discussions included the review and acceptance of the Monthly Financial Report for the period ending September 30, 2025, which noted net position held in trust for pension benefits at $4,909,061.40. The Board approved various additional bills, reviewed the Cash Management Policy, and reviewed investment performance reports as of September 30, 2025. Under Old Business, the Board discussed and approved the refund of excess contributions totaling $5,052.55 for several members due to incorrect withholdings. Additionally, the Municipal Compliance Report was reviewed and adopted. Under New Business, the Board established the schedule for the 2026 Board meetings, setting dates for January 20, April 21, July 21, and October 20, 2026.

The ordinance abates the tax levied for the year to pay debt service on general obligation bonds, citing the availability of pledged revenue for debt service. The Village Clerk is instructed to file a certified copy of the ordinance with the County Clerk of Macon County, Illinois, to abate the tax.