Justin Cripe

The board discussed potential fee adjustments for affiliate organization field rentals at Tomaso Sports Park to better align with market costs. Staff provided updates on several ongoing projects, including the Tomaso turf, Ol' Timers Park renovation, and sports courts. A proposed trail connection between Coach's Park and Tures Park was also reviewed, with particular attention given to a request for paving the trail. Furthermore, the board tabled the bid award for the Ol' Timers Park project and approved Resolution 2026-01 to enter into a farm lease agreement for the property on Kruetzer Road.

The board reviewed and accepted the Executive Director's report along with various staff reports, including finance, HR, parks, facilities, recreation, marketing, and the first-quarter goal update. New business items included the approval of the third amendment to the Huntley Historical Society facility use agreement, the approval of a three-year service agreement with Paylocity, and the awarding of a bid for roof replacements to CPR Roofing, including a 10% contingency.

The board approved several key items, including the First Amendment to the Golf Management Service Agreement, the purchase and installation of playground equipment for Ol' Timers Park, and paving and concrete improvements at Pinecrest and Tomaso Sports Park. The board also authorized the purchase of shade equipment for Tomaso Sports Park, formally named two new parks as Plote Community Park and Farmside Park, and passed a resolution regarding the handling of closed session minutes following an executive session.

The meeting agenda was approved, followed by the approval of the Consent Agenda, which included accepting Treasurer's and other financial reports, approving bills and additions totaling $1,900,488.71, and accepting various staff reports. New business included the approval of a Facility Use Agreement with General Conference Corporation of Seventh-Day Adventists (Take Heart Adventist Church). The Board also approved the renewal of the Landscaping Services Agreement with Acres Enterprises LLC (Yellowstone) for an amount not to exceed $125,000, waiving the bidding requirement. Furthermore, a blanket Purchase Order (PO) was approved for safety and security services, equipment, and installation by Alarm Detection Systems, not to exceed $115,000 for fiscal year 2026. A motion to approve a blanket PO for mechanical services was tabled for future discussion.

The Board Workshop included updates from the Executive Director and the Director of Parks and Facilities regarding ongoing projects, specifically the Tomaso Turf Project and the Elevator Replacement Project. New business involved the approval of purchasing Fitness Center Equipment from Midwest Commercial Fitness using the Sourcewell Cooperative Purchasing Agreement for $43,172. Additionally, the Board approved the lowest responsive and responsible bid from Performance Delivery, Inc. dba Cover the Tees for pre-fabricated golf tee structures, authorizing an agreement not to exceed $401,251.88, which included accepting the Base bid minus Alternate #1 and adding Alternate #3.