Justin Aldred

The meeting agenda was approved with an amendment to modify the job title of the Interim Executive Director/Facilities Engineering Manager and authorize personnel hiring. Key discussions included approving Change Order #3 for the Bolli Road NID Wastewater Improvements Project, resulting in a contract reduction. The Planning and Zoning update covered development activity, including a mountain biking facility permit and progress on Ravenwood and Wendser Manor subdivisions. Updates on the Muni-Link billing software implementation were provided, noting an anticipated go-live date by March 2026 and ongoing coordination with Boone Electric Cooperative. The headquarters renovation project is advancing to Phase 2 proposals, with financing strategies including a reimbursement resolution discussed. Updates on the AWMP/CIP included proposed edits, focusing on regionalization options for several projects and incorporating environmental stewardship concerns. Authorization was granted to execute the Hartsburg ARPA Phase I Sludge Removal Contract and to advertise RFPs for the Rocheport Lift Station ARPA Project and the Hartsburg Phase II ARPA Project. The Board approved the purchase of a new CUES crawler sewer camera to replace the failed unit. Following a closed session, the Board modified the job title of the Interim Executive Director/Facilities Engineering Manager to 'Executive Director' and authorized the filling of the Engineering Manager position.

The Special Meeting agenda was approved. Following a section with no public comment, the Board deferred one Old Business item to the next regular meeting. Key consideration items involved authorizing the Notice of Award for RFP #04-2025, the Headquarters Renovation project, to PCE Construction based on their lowest cost proposal of $384,578, establishing a total project budget of $458,037. The Board also authorized the Executive Director to execute the engagement letter for RFP #07-2025, the 2025 User Rate Study, with Stephen M. Connelly, CPA, PC, for an estimated fee of $27,820 plus costs. Furthermore, the Board authorized the Notice of Award for RFP #08-2025, Hartsburg Phase II, to Irvinbilt Constructors for the Base Bid amount of $145,000, with an agreement that Hartsburg will cover the overage exceeding current ARPA funding. Under New Business, staff reported significant mechanical failure of the 2014 vacuum truck and presented a proposal for an accelerated replacement purchase in early 2026. The Board then held a closed session to discuss personnel matters before returning to open session to approve the hiring of John Frazier as the Finance and Human Resources Manager.

Key topics for discussion and action include receiving updates on the Headquarters Renovation and Boone Electric Lease, AWMP/CIP & Stakeholder Engagement, and the Connection Fees fee structure update. Operational reports cover the November '25 O&M Summary, Service Call Labor Report, and Safety Meeting. Financial matters involve the Finance and HR Report, billing software review, auditor selection, and the 2026 Budget presentation. Project and Engineering updates are scheduled. Consideration items involve approvals for multiple RFPs concerning Rocheport LS contract, a Pump Purchase from Alliance Pump & Mechanical, Auditor Services Notice of Award, Hartsburg Phase II contract with Irvinbilt, and equipment purchases (Pressure + Vacuum Truck and Compact Excavator) via Sourcewell, along with a resolution regarding capital expenditure reimbursement and a budget stabilization fund deposit. The agenda also includes a Planning and Zoning update and a vote to hold a Closed Meeting.

The Boone County Regional Sewer District's Area-Wide Management Plan provides a framework for utility operations by updating and building upon previous plans. It outlines key areas including the defined service area, the Capital Improvements Plan, sanitary sewer use regulations and waiver processes, and the approach to managing both privately and publicly owned wastewater treatment facilities. The plan also details financial capability and implementation strategies to ensure cost-effective, reliable sanitary sewer service and environmental protection within Boone County.

The meeting focused on safety and operational updates. Key discussion points included a training session on preventing slips, trips, and falls, emphasizing situational awareness and the collaborative nature of workplace safety. A cybersecurity training module from Ninjio Dojo, specifically episode S10|E11 titled "Consent & Consequences," addressed the risks associated with malicious OAuth-style apps requesting broad permissions. Updates were provided on ongoing safety projects, specifically trenching and shoring training scheduled for December 15th. Other business covered a Communication Manager update regarding the Elevate system, a request to modify the after-hours recording to capture specific customer details during emergencies, reminders about obtaining tax-exempt envelopes and handling AP receipts/invoices, and administrative notes regarding W2/tax withholding changes. Congratulations were offered for a new staff role, and details for the December Holiday Party were discussed. An equipment safety issue regarding a loose mounting bolt on a transformer in Brookfield was reported and resolved the same day.