June Greene

The meeting commenced with an invocation and pledge of allegiance. Key agenda items included the proclamation of Women's History Month and the proclamation recognizing Vietnam Veterans Day, which included a reading emphasizing respect and support for veterans. The board addressed the agenda approval, noting the inclusion of a closed session at the end, and conducted a roll call vote due to remote participation. The consent agenda was considered, featuring minutes, town code waivers, and an audit contract; a specific discussion was held regarding alcoholic beverage provision for town events hosted by the chamber. Commissioner reports covered the Joe Fund's work with veterans and military families, including a partnership with SAFE project, and details on American Legion Post One events. The Parks and Recreation report highlighted departmental activities such as program coordinator hiring, sports league registration updates, sold-out summer camp, upcoming special events like a blood drive and egg rush, and the exciting news of securing a $3.8 million tourism grant for the farm, which must be completed within three years. The Planning Department provided updates regarding discussions on buffers, subdivision definitions, community transportation plan amendments, and the progress of a cybersecurity assessment conducted in partnership with the National Guard. Finally, the Public Safety report noted an upcoming Emergency Services Q1 meeting.

The Town Board meeting agenda included several key items. Business involved legislative hearings concerning the continued hearing for REZ-25-05/ANX-25-03 (Scarboro Village) and a new hearing for CPA-26-01 (Collector Roadway Network). The board also addressed the continued legislative hearing for REZ-24-05 (Atticus Woods). Other topics included motions to waive Town Code 113.5 for various Town Events and The Chamber Mingle on Main events, and consideration of the FY25-26 Audit Contract with Cherry Bekaert LLP. Furthermore, the board dealt with text amendments to the Land Development Ordinance regarding townhome building separation (TA-25-10), which was approved, and buffer yards (TA-25-11), which was continued. Discussions also covered amendments to the Community Transportation Plan (CTP) related to Classical Way and a review of economic development incentives.

The primary agenda for the Planning Board meeting included staff-initiated Text Amendments (TA-26-02 and TA-26-03) related to the Land Development Ordinance (LDO), specifically concerning required perimeter buffers and minor subdivisions. The Board also addressed an amendment to the Community Transportation Plan (CTP), CPA-26-01. Discussions within the regular agenda included rezoning applications REZ-25-03 and REZ-24-05, with the latter involving significant public comment regarding buffer requirements, traffic, drainage, and consistency with the CTP and LDO. Further discussions included Text Amendments concerning townhome building separation (TA-25-10) and modifications to perimeter buffer requirements (TA-25-11). Communications included reports from the Planning Director and Town Attorney, along with notes regarding potential final meetings for two Board members.

The work session agenda included consideration items and a vote on the town campus owner representative for the complex project, which utilizes the construction manager at risk method. Key discussion points involved introducing new staff members: the newly sworn-in Fire Chief, Jason Dich, and the new Planning Director, Stephen Wensman. The board voted to approve the agenda without a closed session, as recommended by legal counsel. A significant portion of the meeting was dedicated to presenting the recommended owner's representative, Turner and Towns and Hiri, detailing their experience with public sector capital projects and their approach to communication, budget management, and schedule adherence. The board explicitly requested specific target dates for the police and fire departments to occupy the new facilities once construction is complete.

The meeting commenced with the Pledge of Allegiance and an invocation. The board immediately elected officers, reconfirming the existing Chair and Vice Chair. Following this, the board approved the minutes from the December 15, 2025 meeting. Key agenda items included text amendments for the LDO round one: TA-26-02 concerning required perimeter buffers, which was approved after discussion regarding staff variance authority. TA-26-03, a text amendment concerning minor subdivision plats related to acreage requirements (5 acres or more vs. less), was tabled for further review by staff and the town attorney to ensure statutory consistency. The board also addressed an amendment to the Comprehensive Transportation Plan (CPA-26-01), approving the removal of proposed community collector roads south of Wade Avenue off Everett Road in favor of local roads, based on neighborhood feedback. Finally, future text amendments were introduced as a to-do list for staff.