Judy Hilliard

The Authority discussed the November Operations Report, operator testing, and DEP letters approving plant CAP and CMP. They agreed to contract with MicroExpress for IT services and authorized the purchase of an additional sampler. The solicitor discussed additional financing options for pump station replacements and digester upgrades, as well as a mitigation project at a farm. The board approved Resolution 2020-5, setting quarterly rates and commercial/industrial usage charges, and set a flat fee for routine sampling trips. The engineer presented an application for payment for the Manchester Street project, discussed the Effluent Line Abandonment and Saginaw Dechlorination System, and noted the need to update the Capital Improvement Plan. Resolutions of Respect were read for George Miller and Joel Klinedinst.

Key discussions included a visitor presenting a plan regarding floor drains on Chestnut Street, which required further review by the Authority's inspector. The Operations/Maintenance report noted equipment failures, including air solenoids and a VFD. The Board deferred a decision on loan refinancing, agreeing to monitor interest rates. The 2026 proposed meeting dates were approved. Resolution 2025-9 was approved to increase the late penalty for quarterly payments from 10% to 15%, effective for the first quarter of 2026 bills. Resolution 2025-10 was approved to file an LSA grant application, potentially for the replacement of the Poplar Estates pump station. Status updates were provided on demolition and construction projects. The 2026 budget was approved following an executive session to discuss litigation and staff salaries.

The meeting began with a reorganization, retaining the current officers, with Will Blanchetti assuming the role of Assistant Secretary. Key discussions included operational and maintenance reports covering pump station repairs and lateral damage caused by tree roots, requiring emergency repair. Administratively, the Board decided to defer the decision on refinancing the DelVal loan until the March meeting. The new Authority website is live, resulting in a savings of $1509.00 by omitting fillable forms. Procedures for handling W2s and 1099s in-house were reviewed. The Solicitor obtained unanimous approval for Resolution 2025-11 to amend employee handbook provisions regarding overtime and holiday pay. The Engineer presented status updates, including a review of the East Manchester Township build-out analysis concerning future plant expansion needs. Grant updates indicated that the LSA Grant for pipelining through Mount Wolf Borough was not awarded, but a PA Small Water & Sewer program grant of $186,400 was secured for the Orchard Business Park pump station; the 2025 LSA Statewide grant application for Poplar Estates PS replacement has been submitted. The Treasurer's report involved ratifying invoices paid in December and approving invoices for January, as well as approving Requisitions 2026-1 through 2026-9, subsequently withdrawing Requisition 2026-7 for payment from the Operation Account. An executive session was held to discuss personnel issues.

The meeting addressed several key administrative and operational matters. A visitor from the Northeastern School District expressed gratitude for the Board's consideration regarding the reallocation of EDUs between district buildings. Key administrative actions included directing staff to work with Manchester Borough to deem a property uninhabitable due to delinquent sewer fees and approving a quote for a website upgrade to ensure ADA compliance by mid-2027, with funding preferred in 2025. The Authority unanimously approved Resolution 2025-6, which amends rules to allow institutional users to reallocate EDUs among their properties once every five years. Resolution 2025-7 and an associated contract were approved concerning employee reimbursement for CDL training and subsequent repayment obligations if employment terminates within one year. Resolution 2025-8 was passed to reject an unqualified apparent low bidder for clarifier demolition and award the contract to a responsible, registered bidder. The Board also approved Change Order No. 4 for the North George Street pump station upgrade, approved the lowest bid for 2025 Sanitary Sewer Repairs, approved pending invoices, and approved several requisitions for construction contracts related to the N George St Upgrade and pump station work. An executive session was held to discuss litigation and personnel matters.

The Northeastern York County Sewer Authority convened to address several key operational and administrative matters. Discussions included allowing institutional customers a one-time reallocation of EDUs among buildings, specifically for the Northeastern School District. The sale of an old generator was approved, and a quote was accepted for replacing the HVAC system at the plant staff office building. The board agreed to discontinue its relationship with New York Life due to lack of employee interest in life insurance policies. Updates were provided on ongoing projects, including the digester lining project, and authorizations were made for advertising demolition and repair contracts. Requisitions were approved for payments related to pump maintenance and engineering invoices. The session also involved an executive discussion on litigation matters.