Joseph Ellis

The Board accepted the resignations of two directors and appointed two new members to the Board. The Board subsequently reorganized its leadership positions and authorized the filing of an updated District Registration Form. Training requirements regarding the Open Meetings Act and conflict of interest disclosures were reviewed. Financial and tax-related matters were discussed, including the approval of the bookkeeper's report, the tax report, and the adoption of a resolution concerning homestead exemptions. The Board determined the District's development status for the current tax year. Furthermore, an engineering report concerning bulkhead inspections, excavation plans, and a dredging project was presented and addressed. Finally, the Board cancelled the upcoming Directors Election due to the unopposed status of candidates and conducted an executive session regarding legal matters.

The board meeting will address several key administrative and operational topics, including the authorization of an audit for the upcoming fiscal year-end, discussion of district website matters, and financial reporting encompassing bill payments and the adoption of a new budget. The agenda further includes oversight of tax assessment and collection activities. Extensive engineering matters will be reviewed, specifically focusing on canal and bulkhead repairs at various locations, excavation projects, general facility maintenance, renewal of environmental permits, and the processing of land deeds and easements. The board will also receive updates on regional development and finalize logistics for subsequent meeting schedules.

Key discussions included an annual update regarding post-issuance compliance, which required no action, and cybersecurity matters. The Board received and accepted the bookkeeper's report, approved payment of bills, and accepted disclosure statements from the new Investment Officer and bookkeeper, authorizing their filing. The Tax Assessor/Collector's report was reviewed, noting that 19.12% of the 2025 tax levy was collected by December 31, 2025. The Board approved the engineer's report and authorized a proposal for bulkhead inspection at a cost of $23,000.00, noting that revised plans for Sections 4 and 5 were still pending review before a no-objection letter could be issued. Procedures for the 2026 Directors Election were discussed extensively, including adopting resolutions for designating an agent and adopting a voting system, and approving a contract with Galveston County to administer the election. Director matters involved residents expressing interest in serving on the Board, but no action was taken. The Board convened in Executive Session to consult with their attorney regarding pending or contemplated litigation or settlement offers, taking no action upon reconvening in open session.

The Board meeting addressed several key items. The Board approved the Annual Report and authorized legal counsel to file it via the Municipal Securities Rulemaking Board's EMMA system to satisfy continuing disclosure obligations. The Board also conducted its annual review of procedures for continuing disclosure compliance, finding no changes necessary at this time. Discussions were held regarding the District website, and the bookkeeper's report and bills for payment were reviewed. Key actions included adopting a Resolution Adopting List of Qualified Broker/Dealers and adopting a Resolution Regarding Annual Review of Investment Policy without amending the existing Investment Policy. Furthermore, the Board approved travel reimbursement guidelines for Directors attending the Association of Water Board Directors conference. The Tax Assessor/Collector's report indicated that 98.45% of the 2024 tax levy was collected as of September 30, 2025. The Engineering Report was approved, and authorization was granted for LJA Engineering to prepare a proposal for inspecting bulkheads for Sections 4 and 5. The Board received updates regarding the filing of the Eminent Domain Authority Annual Report and requirements for the Historical Bond and Tax Report to the Comptroller. The Board convened in Executive Session to consult with counsel regarding pending or contemplated litigation or a settlement offer.

The Board of Directors' agenda includes several annual requirements, such as the Annual Report regarding Post-Issuance Compliance Policy and annual cybersecurity and artificial intelligence training. Financial matters to be discussed encompass the payment of bills and acceptance of annual disclosure statements for the Investment Officer and bookkeeper. Tax matters involve delinquent tax collections and installment agreements. Engineering items cover authorizing design, approving plans and specifications, reviewing bids, and awarding contracts for Canal and Bulkhead Repairs (including Brigantine Cay Court, Allen Cay, and Highborne Cay Court Bulkheads), Excavation and Bulkheading for Sections 4 and 5, facility repairs, renewal of the COE permit for Grand Cay Harbour, and deeds and easements. The meeting will also address director matters, including accepting a director's resignation, appointing a new director, reorganizing the Board, and reviewing training and disclosure requirements. Furthermore, the Board will address the 2026 Directors Election, covering resolutions, contract approvals for election services, and adopting the voting system.