John McKillip

The meeting agenda includes discussions on the APM monthly maintenance report and signage status. Financial matters involve reviewing claims for ratification, accepting financial statements, and considering the draft 2025 audit. Director updates cover storm water drainage, water intergovernmental agreements, park activities, fire mitigation, HOA and MD joint working sessions, and several infrastructure projects including entrance replacements, road repairs, perimeter fencing, and trail maintenance. Attorney matters address easement documentation for raw water pipelines, potential executive sessions for agreement negotiations, and legal communication regarding court hearings and survey replats.

The board discussed community issues including speeding, maintenance of perimeter fencing, and trail usage policies. The management report covered the status of various infrastructure projects, including culvert cleanouts and the repair of irrigation and fencing systems. Financial matters included the acceptance of claims and the cash position report. The board also reviewed updates regarding storm water drainage, a water agreement, and progress on replacing street signs and mailbox posts in collaboration with the local homeowners association. An executive session was held to discuss the scope of work and contract for the firm providing management services, and legal counsel provided updates on pending court filings and website disclosures.

The meeting agenda includes discussions on administrative matters, a monthly maintenance report, and financial items such as the acceptance of claims and review of the cash position report. Directors will discuss various topics including storm water drainage, a water intergovernmental agreement, park and trail activities, fire mitigation, and a joint working session with the HOA. Other matters involve infrastructure projects, including street sign material selection, main entrance log replacement, and perimeter fencing repairs. Legal counsel will lead an executive session regarding an easement agreement, discuss potential uses for excess water funds, and address survey replat documentation for a property tract.

The Board discussed several administrative matters, including approving the agenda and confirming location posting notices. Community comments addressed confusion regarding a water fund letter mailing, reporting old wire fencing for removal, and the HOA's role in dumpster day evaluation. The Manager's Report included approval of prior meeting minutes. Financial matters involved accepting the January claims report and accepting the January 31, 2026, bi-monthly unaudited financial report, subject to discussed corrections. Director discussions focused on evaluating legal and privacy implications for a new Property Insights Analytics Website and considering substituting the native Trails App. Updates were provided on APM activity, including resumed ditch and drainage repairs and planning for culvert cleanout work scheduled to commence on March 10th. The Board approved the R=ey Environmental culvert cleanout proposal, subject to adding special contract conditions, and discussed sediment disposal. Issues regarding bridge capacity and weight signage were raised. The Board also reviewed options for the Mission Statement to be posted publicly. An update was provided on the Castle Rock Water Intergovernmental Agreement (IGA), which involves seeking judicial approval for using excess water funds for road improvements instead of debt reduction, and potential grant funding for IGA design fees. Park and trail activities included updating the park reservation form and developing instructional lists for resident trail volunteers. Fire mitigation planning included coordinating an educational session for homeowners. The Board planned to meet with Equestrian Center (EC) ownership regarding encroachment and finalize a license agreement. Discussions also covered joint HOA/MD work on front entrance improvements and scrub oak mapping, and mailbox maintenance standards. The Board entered Executive Session to discuss the current CLA contract, scope of work, and potential revisions. Following the session, the Board confirmed the date for the next regular meeting.

The agenda covers administrative matters, including confirming a quorum and considering a resolution to establish the schedule for regular board meetings compliant with the Open Meetings Law. Manager matters include a review of the December 2, 2025, minutes. Key discussion topics involve the APM Monthly Report focusing on the use of heavier aggregate for road shoulders. Financial discussions center on ratifying claims totaling $76,338.64 and approving the October 31, 2025, Bi-monthly Unaudited Financial Reports. Director discussions include an update on the Metro Analytics Website, storm water drainage, Metro District Board Positions and roles, and the Castle Rock Water Intergovernmental Agreement (IGA) update, particularly regarding the potential use of excess Water Fund for road infrastructure improvements. Other items include fire mitigation plans, maintenance of horse/hiking trails, and discussions concerning streetlights and the Equestrian Center encroachment.