Jillian Rash

The Board addressed public comments regarding the frequency and notification of meetings, as well as concerns regarding the handling and recording of a previous executive session. An agreement was reached to appoint an independent person to review the executive session recording. Under new business, the Board clarified and amended a previous motion concerning the suspension of bylaws related to term limits for current members, aiming to maintain continuity until new Trustees are appointed.

The Board addressed several operational and financial items, including budget amendment discussions, a transfer from the Foundation Fund to the general fund, and the approval of an audit exemption. Discussion also covered plans for an upcoming board retreat, review of the 2026 Annual Action Plan, and IT infrastructure updates. Furthermore, the Board approved bylaw revisions, an updated Executive Session Policy, and a revised Intergovernmental Agreement. Additional actions included forming a committee for a workplace assessment RFP, establishing an ad-hoc committee for working with counsel, conducting an executive session regarding a personnel complaint, and reviewing goals for the Executive Director.

The board reviewed and discussed three proposals from local consultants regarding workplace assessments. The members evaluated the pros and cons of each consultant and voted to form a committee to conduct interviews with a selected consultant from Luminary Consulting, with the intention of presenting a final recommendation at a subsequent board meeting.

Key discussion points included a review of the final 2025 financial reports, noting deficit spending of approximately $11,700, which correlated closely with unreceived property tax revenue ($11,500). Significant overspending, totaling about $12,000 against a $4,000 budget, occurred in the patron computer upgrade line item. Total income exceeded budget by $24,128, while actual expenditures were $24,785 under budget. Furthermore, the committee reviewed a summary of the accountant's prepared Audit Exemption Report for 2025, which is scheduled for presentation at the next board meeting.

The primary discussion topic involved interviewing candidates for Trustee positions. Each candidate provided an introduction, answered prepared questions from the Trustees, and their qualifications were subsequently discussed by the Board. A vote to recommend the top three candidates is scheduled for the subsequent regular board meeting.