Jeff Dykstra

The regular board meeting included approval of the agenda and review of public comments, which were noted as none. The Consent Agenda, which included the November 12, 2025, Regular Meeting Minutes and the WSFR 2026 Holiday Closure Schedule, was approved. The financial report for November 2025 indicated total revenue was below budget, though total expenses and cash on hand were favorable year-to-date. A Public Hearing was held for the 2026 Budget, during which board members debated the strategic pause on Phase 2 of the Training Building project versus continuing as planned to avoid future cost increases, ultimately approving the 2026 budget via Resolution 2025-05. District updates covered administration, facilities/fleet maintenance (including Engine 4 repairs), and CRR annual inspections. New business involved the approval of Resolution 2025-06 for an Updated Impact Fee Schedule, and the subsequent approval to retain Level5 Collaborative as the Owners Representative for the Training Facility project, contingent on the continuation of Phase 2.

The agenda was accepted with an amendment to include a possible Executive Session to receive legal advice regarding a pending personnel matter. A key action item was the approval of an Intergovernmental Agreement (IGA) for a Regional Lease-Purchase Program involving Loveland Fire Rescue Authority, Poudre Fire Authority, and Berthoud Fire Protection District, including the capital purchase of $535,125,000 for the lease agreement's single payment. The board moved into Executive Session for legal advice on the personnel matter and subsequently reconvened to direct staff concerning the matter discussed in confidence.

This 2025-2030 Strategic Plan for Windsor Severance Fire Rescue, developed with community and agency stakeholders, serves as a roadmap to guide management decisions, organizational structure, and resource utilization. The plan outlines four key goals: improving the training program for a skilled and capable workforce, modernizing equipment and facilities to enhance operational efficiency and service delivery, strengthening the agency's workforce to provide the highest level of service to the expanding community, and enhancing engagement with the community, employees, and partner agencies to increase trust, transparency, and service delivery.

The primary discussion centered on the Fire Chief Search Process. The Board debated the necessity of establishing a search committee, with input sought from staff and labor representatives to define the criteria and attributes for the ideal candidate, regardless of whether the search is internal or external. Director Thorn advocated for forming a committee quickly to define the role and process, possibly using surveys for broader input. There was consensus that the committee should define the ideal candidate profile and the hiring process steps before the Board's full involvement in interviewing. The Board ultimately authorized the formation of this committee, consisting of staff, labor, and potentially one Board member, to move forward with defining the search parameters.

The agenda for the Regular Board Meeting includes provisions for public comments during the Public Forum. The Consent Agenda involves routine administrative actions, including the approval of the November 2025 Regular Meeting Minutes and the WSFR 2026 Holiday Closure Schedule. Key financial discussions center on the approval of the November 2025 Monthly Financial Report/Bill Ratification, a Public Hearing for the 2026 Budget, and the potential adoption of the 2026 WSFR Budget via Resolution 2025-05. New Business items include the approval of Resolution 2025-06 to update the Impact Fee Schedule and the approval of an Owners Representative for the WSFR Training Facility. The Board also anticipated entering an Executive Session to receive legal advice on a pending personnel matter, followed by reconvening in a public session to discuss that matter.